Administrative Assistant

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. An excellent opportunity has arisen to join the Administration Team at the Royal Northern Infirmary in Inverness. This role provides flexible administrative support across a range of departments, as required. The successful candidate will have a good standard of general education, be computer literate, and possess strong communication and organisational skills. You will be able to work effectively as part of a team, as well as use your own initiative to prioritise workload in a busy and often noisy environment. A clear understanding of confidentiality is essential. Key Responsibilities

• Word processing and preparation of correspondence, including digital dictation
• Providing administrative cover for annual leave, sickness absence, and general support within the team
• Opening, sorting, and distributing incoming mail
• Handling telephone, face-to-face, and email enquiries from staff, patients, relatives, and carersproviding information, signposting, and prioritising as appropriate
• Carrying out general clerical duties such as photocopying and filing
• Taking minutes at meetings when required
• Ordering supplies and maintaining stock levels as requested
• Maintaining existing systems and spreadsheets as directed
• Supporting administrative processes such as annual leave records
• Undertaking any other duties as required by the Area Support Manager Systems Used
• Microsoft Office (Word, Excel, PowerPoint)
• Morse, Pecos, Sci Store
• Winvoice Pro (for correspondence)
• SSTS Informal enquiries : Jackie Dyker Administration team Lead Tel 01463 704624 This role does not meet the eligibility criteria for a or a NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS). Additional Information For Candidates
• Please note that this vacancy may close before the advertised closing date if a high number of applications are received. Early application is therefore advised.
• Please ensure the address on your application form reflects your current place of residence for your present workplace and can be verified through your identification documents.
• Applications are welcome from Gaelic speakers. / Tha fàilte air tagraidhean bho luchdlabhairt na Gàidhlig.
• You should apply for this post by completing the application process on Jobtrain.
• DO NOT upload a CV as this will not be used for short listing purposes
• Posts close at midnight on the indicated date
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• Once you have submitted your application form you will be unable to make any amendments
• Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Highland NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute. We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy. Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through .