Financial Assistant

Vertex Associates are proud to be working with a growing retail business in hiring a Finance Assistant on a permanent basis. This is a hybrid position consisting of 3 days per week in the office and 2 days per week from home. Duties and responsibilities:

• Process supplier invoices accurately and in a timely manner
• Match invoices to purchase orders and delivery notes where applicable
• Reconcile supplier statements and resolve any discrepancies
• Prepare supplier payment runs across all group companies
• Maintain strong relationships with suppliers and respond to account queries
• Raise customer invoices and credit notes
• Monitor customer accounts and follow up on outstanding payments
• Allocate receipts and maintain accurate debtor records
• Assist in managing aged debt reports and credit control activities
• Perform daily bank reconciliations for multiple company accounts
• Post cash receipts and payments accurately
• Investigate and resolve reconciliation differences promptly
• Maintain accurate financial records and filing systems
• Process employee expense claims
• Support monthly payroll administration as required
• Assist with month-end procedures, including accruals, prepayments, and balance sheet reconciliations
• Provide finance support across the business and two sister companies
• Assist with intercompany transactions and reconciliations
• Ensure financial information is recorded consistently across all entities
• Ensure compliance with company policies and financial procedures
• Support internal and external audits by providing documentation and information
• Maintain confidentiality and integrity when handling financial data Desired skills:
• Previous experience in finance, accounts, or bookkeeping role
• Strong knowledge of purchase ledger, sales ledger, and bank reconciliations
• Proficient in Microsoft Excel and Microsoft Office applications
• Excellent numerical skills and attention to detail
• Strong organisational and time-management skills
• Ability to prioritise workload and meet deadlines
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience using accounting software such as Sage 200, Xero or QuickBooks (desirable)
• Experience with stock-based, retail, wholesale, or FMCG businesses (desirable)