Supply Chain Coordinator

Supply Chain Coordinator Vacancy

• Location: Watford, Hertfordshire
• Job Type: Full-time, Onsite
• Salary: up to £35k per annum

Join our team as a Supply Chain Coordinator and play a crucial role in ensuring the timely availability of pharmaceutical products. You will be instrumental in managing our pharmaceutical supply chain and quality assurance activities, adhering to GMP, GDP, company SOPs, and Quality Management System (QMS) requirements. This position requires maintaining accurate documentation, product traceability, and coordinating with various stakeholders to support audit readiness and continuous improvement.

Day-to-day of the role:

• Confirm that Goods Received Notes correspond with their invoice and verify that stock is received from approved suppliers.
• Check incoming products against reference samples for licence compliance and authenticity, and notify relevant parties if products do not comply with licence requirements.
• Create and manage the Batch priority list based on commercial request forecasts from CMOs.
• Coordinate deliveries and shipment schedules to ensure timely product availability.
• Liaise with suppliers, customers, warehouse teams, logistics providers, and internal departments to maintain an efficient supply chain.
• Monitor inventory levels, batch numbers, expiry dates, and stock movements to maintain accurate stock records and product traceability.
• Coordinate with warehouse and logistics teams to ensure products are stored and distributed in accordance with GDP and company SOPs.
• Track deliveries, investigate delays, and escalate supply issues as necessary.
• Support stock reconciliation, investigate discrepancies, and minimise stock-outs and expired inventory.
• Coordinate the receipt, distribution, and disposal of pharmaceutical samples in accordance with approved SOPs and quality requirements.
• Maintain accurate sample registers, sample inventories, batch details, expiry dates, and associated documentation.
• Assist with deviations, CAPA, change controls, complaints, and quality investigations.
• Support root-cause analysis and follow-up of corrective and preventive actions.
• Review quality documentation for completeness, accuracy, and compliance with approved procedures.
• Support internal audits, supplier audits, self-inspections, and regulatory inspection readiness.
• Monitor temperature records and support investigation of temperature excursions.

Required Skills & Qualifications:

• Education in Life Science, Business Administration, Supply Chain, or Logistics.
• Proficient in Microsoft Office, especially Excel (spreadsheets, formulas, sorting/filtering, vlookup, reporting).
• Experience with ERP systems (e.g., SAP, Dynamics).
• Excellent attention to detail, time management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to remain calm under pressure, with a flexible and friendly approach.
• Commercial awareness and ability to work to deadlines.
• Demonstrates honesty, integrity, confidentiality, and diplomatic behaviour.

Apply now if interested!