Placements Admin Officer

Job Overview

• Job Title: Placements and Administration Officer
• Sector: Independent Fostering Agency (IFA)
• Location: UK-based - Office
• Reports To: Head of Resources
• Salary: £26,000 - £30,000 Key Responsibilities Placement Coordination & Referrals
• Process referrals: Receive, log, and triage incoming placement requests and referrals from local authorities.
• Support matching: Assist in matching children and young people with suitable foster carers based on needs, background, and availability.
• Liaise with stakeholders: Communicate with local authority social workers, supervising social workers, and foster carers regarding placement details.
• Manage vacancy data: Keep the internal database and carer availability lists up to date. Administration & Compliance
• Maintain records: Keep accurate electronic and paper records up to date on agency databases
• Manage documentation: Process admission paperwork, placement agreements, and statutory checks within required timescales.
• Support tenders: Assist in completing paperwork and data returns for local authority tenders and Ofsted datasets.
• Handle communications: Manage general emails, telephone calls, and messages professionally and sensitively. Safeguarding & Governance
• Maintain confidentiality: Strictly observe data protection laws (GDPR) and confidentiality rules regarding sensitive family and child information.
• Comply with regulations: Work within fostering regulations, National Minimum Standards, and internal safeguarding policies.
• Report concerns: Escalate any safeguarding or placement stability concerns immediately to line management. Person Specification Essential Requirements
• Experience: Previous office administration experience, ideally within social care, healthcare, or a regulated environment.
• Organization: High level of organization with strong attention to detail and the ability to manage competing priorities under pressure.
• Communication: Excellent written and verbal communication skills for liaising with professionals and carers.
• IT Skills: Confident using Microsoft Office programs and secure database systems.
• Values: A clear understanding of confidentiality, safeguarding, and the needs of vulnerable children. Desirable Qualifications
• A relevant qualification or background in Health & Social Care, Social Work, or Business Administration The role is baed in Iver, Buckinghamshire