PO and Project Coordinator - 12 Month

PO & Project Coordinator - 12 month FTC- Reading/hybrid 2 days/week in office Advanced Excel is required for this role. As a PO & Project Coordinator within the Programme Management Office, you'll play a vital role in helping project and programme teams stay organised, informed and focused on delivery. You'll become a trusted partner to project teams, providing proactive support across purchase orders, financial tracking, governance, reporting and project administration. With a strong customer-focused mindset, you'll take ownership, solve problems and work collaboratively with colleagues, suppliers and stakeholders to ensure things run smoothly. This role is ideal for someone who enjoys working with people and data, takes pride in delivering a high-quality service, and is always looking for opportunities to improve processes and ways of working. Why this role matters; Great project support is about more than administration. It's about making life easier for project teams, ensuring accurate financial management, and providing timely information that helps people make informed decisions. This role helps projects stay on track by delivering reliable support, maintaining robust controls, resolving issues quickly and ensuring key processes are completed efficiently. Through strong relationships, attention to detail and a proactive approach, you'll help improve the experience of project teams while contributing to successful project delivery across the Company. What you'll be here to do;

• Provide responsive, professional support to Programme and Project Managers across the project lifecycle.
• Coordinate and administer the purchase order process, ensuring accuracy, compliance and timely processing.
• Build strong relationships with project teams, finance colleagues and suppliers to deliver an excellent support service.
• Monitor, track and report on purchase orders, commitments and project financial information.
• Ensure goods receipting activities are completed accurately and on time, resolving issues before they impact delivery.
• Support invoice queries and payment activities, helping maintain positive supplier relationships and service levels.
• Proactively track forecasts, expenditure and financial performance, highlighting risks, trends and opportunities.
• Help minimise aged GRNI balances through effective monitoring and follow-through.
• Support project governance activities, ensuring actions, decisions and deliverables are accurately recorded and progressed.
• Organise steering groups, project meetings and governance forums, including agendas, papers and minutes.
• Maintain project trackers, reports and delivery artefacts to support effective decision-making.
• Support the completion of project financial close activities and asset handovers.
• Work with project teams to enhance reporting, simplify processes and improve the end-to-end PO lifecycle.
• Maintain and update project management tools and systems, supporting continuous improvement across the PMO.
• Promote best practice, governance compliance and consistent ways of working across projects.
• Identify opportunities to improve efficiency, reduce manual effort and enhance the service provided to project stakeholders. Who we're looking for;
• Someone who enjoys helping others and delivering excellent customer service.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to data accuracy.
• Strong analytical capability and confidence working with large volumes of data.
• Advanced Excel skills, including the ability to manipulate data and work with complex formulas.
• Experience using ERP or financial management systems such as IFS, SAP or Oracle.
• A proactive, can-do attitude with the confidence to take ownership and resolve issues.
• Strong communication and relationship-building skills.
• The ability to work effectively within a matrix environment and collaborate with a wide range of stakeholders.
• Comfortable working in a fast-paced environment with changing priorities.
• Strong judgement, resilience and professionalism when dealing with challenges or escalations.
• A continuous improvement mindset, always looking for smarter and more efficient ways of working.