Executive Assistant

Wise May are looking for an experienced Senior Executive Assistant to support an Executive Director within the Risk & Compliance team of a leading Financial Services organisation. This is a fantastic opportunity for a confident and proactive EA who is experienced in supporting at Executive level and thrives in a fast-paced, high-pressure and constantly changing environment. You will provide dedicated support to a highly senior Executive Director, managing a complex and demanding diary while acting as a trusted partner and ensuring they are fully prepared for meetings, travel and key commitments. This is a full-time, initial 6 months FTC, working the hours of 8:30am - 5:30pm. Executive Assistant duties include:

• Providing high-level EA support to an Executive Director within Risk & Compliance.
• Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the Executive's time.
• Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
• Extensive international travel management, including planning detailed itineraries and liaising with the company's travel agent.
• Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
• Managing expenses and other day-to-day administrative requirements.
• Coordinating visitors and liaising with reception and internal teams.
• Preparing meeting agendas, taking minutes and following up on actions where required.
• Managing Teams meetings and other virtual meeting requirements.
• Working closely with senior stakeholders across the business and maintaining strong professional relationships.
• Supporting the Executive during a period of departmental transformation and restructure.
• Using technology and AI tools to improve organisation, efficiency and day-to-day support. Executive Assistant experience required:
• Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
• Essential Financial Services experience within a regulated and corporate environment.
• Experience working in a fast-paced, high-pressure environment.
• Excellent and complex diary management experience.
• Strong international travel management experience.
• Confident working with senior stakeholders and able to communicate effectively at all levels.
• Excellent attention to detail and the ability to manage multiple competing priorities.
• Strong Microsoft Office and Teams skills.
• Comfortable using AI and technology to improve efficiency and streamline processes.
• Discreet, professional and confident in handling sensitive and confidential information.
• Excellent written and verbal communication skills.