Workforce Administrator

Job Overview University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. Job Title: USS Workforce Administrator Contract Type: Permanent Please note this vacancy is being advertised as an Expression of Interest opportunity and is only open to substantive employees currently employed within the Women and Newborn workforce administration team. Applications received from outside of this identified group will not be progressed. Main duties of the job This is an exciting opportunity to join our team as a Workforce Administrator in the Women and Newborn management team, overseeing the rota co-ordination of our Ultrasound team and working with our other workforce administrators to ensure cover across the department. UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression. Working for our organisation University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast. We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information. At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute. Detailed Job Description And Main Responsibilities The successful candidate will be responsible for;

• Writing assigned rotas, ensuring clinical commitments are sufficiently covered on a day-to-day basis.
• Liaise with the relevant individuals, populate and maintain the Healthroster system for agreed Health rosters, in line with trust policies and procedures.
• Acting as a central contact for doctors and local co-ordinators within the Care Group for all holiday and maternity leave, resignations, sickness reporting and rota issues. Person specification Qualifications, Knowledge And Experience Essential criteria
• NVQ Level 4 or equivalent relevant experience
• Experience in a complex administrative environment with considerable experience of setting up systems and processes.
• Experience in gathering and analysing complex data using Excel
• Proven experience understanding and producing complex data with considerable experience dealing with end users.
• Up to date on relevant legislation, e.g. employment law and working time regulations. Desirable criteria
• Previous NHS Experience
• Evidence of advising on NHS conditions of service and Trust policies and procedures.
• Experience of using Electronic Staff Record (ESR)
• Experience of using Allocate software, Healthroster, eRota, eJobPlan Trust Values Essential criteria
• Patient First
• Working Together
• Always Improving