Materials Management Assistant

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1st July 2026 to become Bristol NHS Foundation Trust. This creates an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people. Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life. Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can. Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this. Job Overview We are looking for a motivated and enthusiastic Materials Management Assistant (Band 3) to join our busy and dynamic Procurement and Supply Chain team at Bristol NHS Foundation Trust. This is a hands-on role that plays a vital part in supporting frontline clinical services by ensuring wards and departments have the right products, in the right place, at the right time. Working primarily within clinical areas across Southmead Hospital, including the state-of-the-art Brunel Building, you will help manage and replenish a wide range of medical and non-medical consumables that are essential for patient care. This is an excellent opportunity for someone who enjoys being active, organised and customer-focused, and who takes pride in delivering a high-quality service in a fast-paced healthcare environment. “Around £1bn could be saved through better procurement” – Lord Carter Main duties of the job As a Materials Management Assistant, you will work as part of a team responsible for ensuring stock and supplies are effectively managed across a variety of hospital departments. Key Responsibilities Include

• Maintaining agreed stock levels through routine replenishment activity.
• Generating and processing orders using established stock control systems.
• Receiving, checking and unpacking deliveries in line with departmental procedures.
• Ensuring storage areas are safe, organised and maintained to a high standard.
• Building positive working relationships with clinical teams, support services and external suppliers.
• Monitoring stock availability and resolving supply issues to minimise disruption to patient services.
• Working across a range of departments and locations throughout the Southmead Hospital site.
• Supporting the Trust's commitment to efficient procurement and value for money. This role requires a proactive approach, excellent attention to detail and a commitment to delivering a reliable service to our clinical teams. Working for our organisation Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston. Detailed Job Description And Main Responsibilities Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities. The Successful Candidate Must
• Have knowledge of supply chains, be well organised
• Have the ability to use your own initiative and work within agreed guidelines.
• Have good numerical skills and attention to detail will also be required.
• Have experience of working in a supply chain role, with membership or training for CIPS or HCSA would be desirable.
• Be educated to GCSE standard and be computer literate, with a decent knowledge of Microsoft Word and Excel Experience of working within an office environment is also desirable. We are a customer focused team, therefore good communication skills are required, as well as a strong team ethic. You will become part of a team of staff covering the Southmead Hospital site. Shifts will be allocated on a rotational basis across the team to cover the service hours of 7:00 to 17:00, Monday to Friday; as such you must be available to work any 7.5 hour shift within those hours. Person specification Education And Qualifications Essential criteria
• Educated to GCSE/ O level Knowledge, Skills And Abilities Essential criteria
• Knowledge of “Supply Chains
• Good communication skills
• Able to work under own initiative
• Good time management and organisation skills and numerical skills
• Problem Solving skills
• Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel Experience Essential criteria
• Experience within a customer facing role, such as retail or hospitality Desirable criteria
• Experience of working in an office environment
• Supply chain experience Personal qualities Essential criteria
• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments. Important Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form. Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job. As a guide interviews should usually take place within 3 weeks of the closing date. When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.