Fleet Administrator

• Company:

Finning (UK) Ltd

Number of Openings:

1

Worker Type:

Permanent

Position Overview:

Finning is the world's largest Caterpillar dealer. We pride ourselves on delivering exceptional customer experiences and innovative solutions. We are looking for a Fleet Administrator to join our team and play a key role in supporting the efficient management of our vehicle fleet. Working closely with drivers, suppliers, and internal stakeholders, you will help ensure our fleet operations remain safe, compliant, cost-effective, and fully supported. :

As Fleet Administrator, you will take ownership of key fleet administration processes, ensuring data accuracy, compliance, cost control, and a high standard of service across the vehicle fleet. This is an excellent opportunity for someone who enjoys working with data, coordinating multiple activities, and building relationships across a business. You will be part of a collaborative team where your contribution will directly support operational performance and continuous improvement.

Responsibilities:

• Owning the administration of company fuel cards, maintaining accurate records and monitoring fuel transactions to identify anomalies and support cost management.
• Managing fleet-related purchase orders and invoice processes, ensuring accurate processing, reconciliation, and timely resolution of supplier queries.
• Maintaining ownership of fleet data integrity, ensuring vehicle, driver, asset, and compliance records are accurate and up to date across all fleet systems and third-party portals.
• Producing and coordinating fleet reporting and dashboards, providing timely and accurate management information to support operational decision-making.
• Managing short-term vehicle rental administration, ensuring bookings are accurately tracked and vehicles are off-hired promptly to minimise unnecessary costs.
• Owning the administration of vehicle fines, tolls, recharges, and company car activities, ensuring timely processing and accurate record keeping.
• Acting as a key point of contact for drivers, suppliers, and internal stakeholders, proactively resolving fleet-related queries and issues.
• Supporting fleet projects and continuous improvement initiatives, helping to enhance processes, compliance, efficiency, and service delivery across the fleet operation.

Knowledge, Skills and Experience:

• Previous experience within a fleet, transport, logistics or vehicle administration environment.
• Experience processing purchase orders and invoice administration.
• Experience producing reports and analysing operational data.
• Knowledge of fleet systems or third-party vehicle management portals.
• Health and Safety qualification or awareness training.
• Previous experience in an administrative or office-based role.
• Strong Microsoft Office skills, particularly Excel, with experience working with large volumes of data.
• Excellent organisational skills and the ability to manage multiple priorities effectively.

What We Offer:

In addition to a competitive salary, an annual bonus, 25 days holiday, life insurance, and up to 7% pension, you will benefit from:

• A comprehensive benefits package
• A supportive and collaborative work environment
• Opportunities for professional growth and development

Why Join Us:

At Finning, we believe in fostering a culture of innovation and performance. We offer a supportive environment where your contributions are valued, and your professional growth is encouraged.