Founders Assistant

Founders Assistant Important: you must be UK based - we are unable to provide visa sponsorship, and you must meet all 4 minimum requirements below. No recruiters please. Overview

• 💰 Salary: £35,000 - £40,000 per year depending on experience
• 🏖️ Holiday: 24 days paid holiday (pro rata) + your birthday off + bank holidays + one extra holiday day for every 12 months you stay with us
• 🏢 Working Together: We spend three days per week together in our lovely London office (39 floors up in Canary Wharf 👀). The rest of the time, you can choose to work from wherever you are most productive and happy.
• 🕰️ Working Hours: 8hrs per day Mon-Fri, we'd be open to either 4 or 5 days per week (32 - 40hrs per week).
• 🍺 Socials: We meet regularly to have a drink, throw some axes.
• 🍾 Start Date: ASAP Minimum Requirements You must meet all 3 of these minimum requirements , please do not apply if you do not - your application will be rejected. IT literacy: highly confident using Microsoft Office 365, especially Outlook (calendar + inbox management), Word, Excel and PowerPoint Fluent in English: you must be highly proficient with business-level written and spoken English Location: must be within a reasonable commute of Canary Wharf, London for occasional in-person time About CyPro We are an innovative cyber security start-up united in a shared mission: to redefine cyber security for small and medium-sized businesses (SMBs). We are growing quickly as a business and the next few years promise more of the same. Joining CyPro will allow you to become an integral part of our mission and join a team industry experts embarking on this exciting journey. The Role You will work directly with the founders (Jonny & Rob) and the wider team to support the day-to-day running of the business. This role is broad - you could be asked to do anything! Generally, it will fall into 3 buckets; Executive/Personal Assistant activities - managing mailboxes, scheduling meetings, etc. Office Admin - organising our monthly socials, organising staff member birthday presents/cards, etc. Operational Support - performing research on new HR tools/other solutions, data analysis on competitors, etc. Day-to-day you will be responsible for: ⚙️ Founder & Team Support
• Managing busy calendars across two founders, ensuring time is prioritised effectively
• Supporting inbox management, including triaging and organising shared team mailboxes
• Booking travel, meetings and logistics for both founders and team members
• Taking ownership of scheduling across internal and external meetings 🎉 Operations & Coordination
• Organising team socials, events and off-sites
• Organisation of our recruitment assessment centres and managing candidates through the interview process
• Contributing to marketing activities and market research
• Supporting the coordination of internal activities and keeping things running smoothly day-to-day
• Acting as a central point of organisation across the team 📈 Improve How We Operate
• Identifying inefficiencies in how we currently work and suggesting better ways of doing things
• Identifying opportunities to automate how we work 🤖
• Helping to introduce light processes, structure and organisation where needed
• Supporting ad-hoc operational tasks that help the business run more effectively 🧠 Soft Skills There are a handful of ‘soft skills' which are critical for success in this role: Safe Pair of Hands: you will often be the first point of contact for clients and sales prospects. As a result, attention to detail (and avoiding repeated mistakes) in calendar invites or sending an email to the wrong client, etc. is crucial for this role High Agency: you take initiative, don't wait to be told what to do and naturally look for ways to improve things Organised & Reliable: you bring structure and consistency, even in a fast-moving environment 👩 💻 Interview Process We operate differently . No long drawn out recruitment processes - we generally can get candidates through our process (from START to FINISH) within 10 days 🎉. Successful candidates can expect the following 3 stage process for this role: 📹 Video Introduction - you will be invited to send a short 2-3 minute introduction video. 📞 Telephone Interview - a 20 minute initial chat with a Founder. 🎮 Assessment Centre - a morning in our Canary Wharf office where we do some fun exercises together and hold the final interview with a practice partner.