Data Administrator

Information & Data Officer

Salary: £28,000 - £30,000 per annum

Hours: Monday to Friday, 8:00am - 4:00pm

Location: Cardiff

Contract: Permanent, Full-Time

The Role

We are seeking an experienced and highly organised Information & Data Officer to join a busy secondary school. This is an exciting opportunity for a data-driven professional to play a key role in the management, analysis and reporting of school information, ensuring data accuracy and supporting strategic decision-making across the school.

Working closely with the MIS Information & Communication Manager and wider administration team, you will take the lead in the maintenance and development of the school's Management Information System (Arbor), ensuring staff have access to accurate, timely and meaningful data. Similar responsibilities were highlighted in recent Information & Data Officer vacancies within Cardiff secondary schools.

Key Responsibilities

• Lead on the development, maintenance and continuous improvement of the school's Management Information System (Arbor MIS).
• Ensure the accuracy, integrity and security of student and school data.
• Analyse and evaluate information, producing detailed reports to support school leaders, departments and external stakeholders.
• Complete and submit statutory returns, census data and reports to external agencies within required deadlines.
• Coordinate and manage Freedom of Information (FOI), Subject Access Requests (SARs) and GDPR-related requests.
• Monitor and maintain compliance with GDPR, data protection, examinations, financial and IT regulations.
• Work closely with the Examinations & Data Officer to support examination processes and results analysis.
• Produce attendance, behaviour, attainment, safeguarding and performance reports as required.
• Support staff with the effective use of Arbor MIS and provide training where necessary.
• Develop reporting tools and processes to improve data accessibility and efficiency.
• Ensure data systems support school improvement priorities and operational effectiveness.

Person Specification

Essential

• Previous experience working with a school MIS system, ideally Arbor, SIMS or Bromcom.
• Experience analysing, interpreting and presenting complex data.
• Strong knowledge of GDPR, data protection and information governance.
• Excellent attention to detail and accuracy.
• Advanced Microsoft Excel skills.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and stakeholder management skills.

Desirable

• Previous experience within a secondary school, comprehensive school or academy.
• Experience preparing statutory returns and education-related reports.
• Understanding of attendance, examinations and pupil performance data.
• Knowledge of Welsh education reporting requirements.

What We Offer

• Competitive salary of £28,000 - £30,000.
• Monday to Friday working hours (8am - 4pm).
• Opportunity to play a key role in a forward-thinking secondary school.
• Supportive and collaborative working environment.
• Ongoing professional development opportunities.