E - Billing Coordinator

Department: Finance - Working Capital Team Reporting to: Working Capital & E-Billing Team Leader Contract: 12 Month Fixed term Role Overview We are seeking an organised and detail-oriented E-Billing Coordinator to support the submission and management of electronic invoices across a range of client e-billing platforms. The role is responsible for ensuring invoices are submitted accurately and on time, maintaining e-billing data, resolving billing queries, and supporting partners and fee earners with e-billing requirements. Key Responsibilities

• Submit approved invoices through client e-billing portals in a timely and accurate manner.
• Monitor and track invoice progress, managing approvals, rejections, adjustments, and billing queries.
• Maintain e-billing matter information within Elite 3E and other relevant systems.
• Ensure matters, budgets and timekeepers are correctly configured on e-billing platforms.
• Support partners and fee earners with e-billing requirements and matter management queries.
• Review new e-billing matters to ensure they are billing-ready and compliant with client requirements.
• Produce regular escalation and status reports.
• Build effective working relationships with partners, fee earners, clients and internal finance teams.
• Contribute to the firm's working capital objectives by helping to ensure prompt and accurate billing. Skills & Experience
• Previous experience within a finance, billing, accounting or e-billing environment.
• Strong attention to detail and high levels of accuracy.
• Excellent organisational and workload management skills.
• Ability to work independently and collaboratively within a team.
• Strong communication and stakeholder management skills.
• Good numeracy and analytical skills.
• Intermediate Microsoft Excel skills.
• Experience of Elite 3E and e-billing systems is advantageous but not essential, as training will be provided. Systems Knowledge Experience With Some Of The Following Would Be Beneficial
• Elite 3E
• Billing Workflow
• eBilling Hub
• Tymetrix
• Legal-X
• Collaborati
• Ascent
• Legal Exchange
• Legal Tracker
• Microsoft Outlook
• Microsoft Excel What We're Looking For The successful candidate will be highly organised, customer-focused and committed to delivering a high-quality service. They will thrive in a fast-paced environment, demonstrate excellent attention to detail, and be comfortable managing deadlines during peak billing periods. The Firm Our Commitment A Note on Privacy Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice. This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.