Executive Assistant

My client are seeking a highly organised and professional Executive Assistant (EA) to provide comprehensive support to the CEO and Executive Directors. This pivotal role ensures the smooth operation of the CEO's office by managing priorities, communications, and strategic objectives with exceptional organisation and follow-through.

Day-to-day of the role:

• Provide high-level executive support to the CEO, including complex diary management, travel arrangements, correspondence, and meeting coordination.
• Prepare reports, presentations, briefings, and agendas to executive standards.
• Act as a gatekeeper for the CEO, prioritising communications and handling urgent matters appropriately.
• Ensure continuity of administrative support during CEO absences.
• Manage all Board, Sub-Committee, and Governance processes, procedures, and administration.
• Support members of the Executive Team as required.
• Coordinate Board and Awayday meetings, including agenda preparation, board packs, minute taking, and action tracking.
• Provide administrative and diary management support for the Chair as required.
• Act as a first point of contact for Board Chair and members.
• Liaise professionally with internal and external stakeholders.
• Assist with planning and coordination of forums, cross-organisation meetings, and external initiatives.
• Maintain accurate, confidential records and well-organised digital filing systems.
• Manage tasks and action tracking, proactively following up on deadlines.
• Coordinate meeting logistics, room bookings, equipment, refreshments, and office supplies.
• Raise purchase orders, process invoices, and support expense tracking and reconciliations.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant, particularly in a senior-level environment.
• Exceptional organisational and time management skills.
• Strong ability to operate independently and under pressure in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in managing complex diaries and travel arrangements.
• Experience in handling confidential information with discretion.
• Skilled in the use of office software, including Microsoft Office Suite and digital filing systems.
• Experience in governance and board meeting administration is highly desirable.