Project Assistant

Company Description Hong Kong Visa Services helps individuals, families, and companies turn complex immigration requirements into practical opportunities for growth in Hong Kong and China. The company offers a comprehensive ecosystem of services, including individual immigration with a high success rate, corporate business setup, employer of record solutions, and specialized Hong Kong and China visa services. With over 12 years of experience and a refund guarantee, the team provides reliable, end-to-end support covering employment, training, investment, dependent, and visit visas, as well as China business and tourist visas. Hong Kong Visa Services also delivers business solutions such as rapid company registration, HR and compliance support, and corporate immigration, and operates within Boötes Consulting's global network offering European immigration and residence programs. The multilingual team, co-founded by professionals with deep regional and international expertise, serves clients in English, Mandarin, and Cantonese. Role Description The Project Assistant is a full-time, on-site role based in Hong Kong SAR, supporting immigration and business service projects from initial client inquiry through to successful completion. This role involves coordinating documentation and timelines for visa and business registration cases, preparing and organizing client files, and maintaining accurate records in internal systems. The Project Assistant will communicate with clients and internal stakeholders, schedule meetings, track case progress, and help ensure compliance with relevant procedures and regulations. Additional responsibilities include preparing basic reports, assisting with process improvements, supporting multilingual communication where needed, and providing general administrative support to the project and consulting teams. Qualifications

• Strong organizational, time management, and attention-to-detail skills to manage multiple client cases and deadlines.
• Excellent written and verbal communication skills in English; proficiency in Cantonese and/or Mandarin is highly beneficial.
• Ability to work collaboratively in a team environment and interact professionally with international clients and partners.
• Proficiency with office productivity tools (e.g., Word, Excel, presentation software) and basic data entry or CRM systems.
• Demonstrated problem-solving, critical thinking, and adaptability in a fast-paced, service-oriented setting.
• Previous experience in administration, customer service, immigration, legal, or professional services support is an advantage.
• Understanding of Hong Kong or China immigration or business processes is a plus, with willingness to learn and follow established procedures.
• Post-secondary education in business, administration, law, or a related field preferred, or equivalent practical experience.