Accounts Payable Assistant

Accounts Payable Assistant

• Location: Hersham, Surrey - Hybrid/Office-Based (3 days office, 2 from home)
• Salary: £33,000 + Benefits (Inc 25 days plus bank holidays pro rata)
• Job Type: Full-Time, Permanent - Fixed term contract until March 2027 (37.5 hours per week)

Are you an organised and detail-oriented Accounts Payable professional looking to join a fast-paced and dynamic finance team? We are seeking an Accounts Payable Assistant to support the smooth running of the purchase ledger function, ensuring supplier payments are processed accurately and on time.

Day-to-day of the role:

• Take ownership of a designated ledger while supporting the wider finance team with invoice processing, supplier maintenance, expenses, and store recharge activities.
• Process and maintain accounts payable invoices using SAP.
• Log, distribute, and track invoices through to authorisation and payment.
• Match purchase order invoices against goods receipts and resolve discrepancies.
• Process BACS payments and clear Direct Debit transactions.
• Maintain and audit supplier records, ensuring accuracy of supplier data.
• Act as a key point of contact for supplier queries and payment enquiries.
• Process employee expense claims, ensuring compliance with company policies.
• Handle expense payment runs and remittance advice generation.
• Manage monthly store recharges and Beauty Consultant agency invoices.
• Produce reports and support KPI and DPO analysis.
• Identify opportunities to improve processes and drive efficiencies within SAP.

Required Skills & Qualifications:

• Previous Accounts Payable or Purchase Ledger experience.
• Strong knowledge of Microsoft Office, particularly Excel.
• Experience using SAP would be highly advantageous.
• Good understanding of invoice processing, reconciliations, and payment runs.
• Strong numerical and analytical skills.
• Highly organised with excellent attention to detail.
• Comfortable managing multiple priorities in a fast-moving environment.
• A confident communicator with strong customer service skills.
• Analytical, proactive, and solution-focused.
• Calm under pressure with excellent time management abilities.
• A collaborative team player with a positive and professional attitude.

Benefits:

• Opportunity to join a well-established and growing organisation.
• Supportive and collaborative team environment.
• Exposure to a varied and busy finance function.
• Competitive salary and benefits package.