Program Administrator

Job title: Program Administrator Location: Birmingham, UK or Amsterdam, Netherlands / Hybrid Hours: Full-time Why join us?

• Play a pivotal coordination role at the heart of our Global Real Estate & Facilities Management function, supporting critical property investments and clinic network expansions that serve pets across Europe.
• Take ownership of key project approval workflows, compliance documentation, and governance processes that bring strategic investments from concept to reality.
• Serve as a central connector collaborating with cross-functional teams, regional business units, and leadership across our European veterinary network.
• Drive high-impact team operations by managing international travel logistics, senior leadership meetings, and executive calendars across multiple time zones.
• Expand your coordination and project management capabilities within a supportive, international environment dedicated to high standards and pet care excellence. The team The Global Real Estate & Facilities Management (REFM) team sits within Mars Veterinary Health / Petcare, driving our network strategy, clinic development, and workspace standards across Europe. Reporting to the Director of Network & Investment Strategy, you will join an agile, forward-thinking team of real estate and facilities professionals who work closely with local veterinary practices and leadership. We operate in a collaborative, fast-paced environment where clear communication, pragmatic problem-solving, and cross-border partnership ensure our clinical teams have the facilities they need to deliver exceptional care. What We're Looking For
• 2+ years of proven experience in an administrative, project coordination, or executive support role within an international or corporate environment.
• Exceptional organizational, planning, and prioritization skills, with the ability to manage multiple moving deadlines, agendas, and approval processes simultaneously.
• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, and Teams), with experience managing complex executive schedules and presentations.
• Native- level English language proficiency (written and spoken), any additional language is a plus
• Outstanding communication skills, able to build trusted working relationships across diverse functions and cultures.
• Previous experience handling travel/expense systems, purchase orders/invoices, or exposure to formal project coordination governance principles. What We Offer
• Competitive salary and performance-related incentive scheme
• Flexible and hybrid working arrangements to support work-life balance
• Generous annual leave entitlement
• Comprehensive health and wellbeing support programmes
• Group pension plan and life assurance coverage
• Pet healthcare discounts and pet-friendly workplace culture
• Continuous learning, mentorship, and international career development opportunities across Mars Veterinary Health About Us Mars Veterinary Health (MVH) Europe is a family of leading Veterinary care providers committed to creating A BETTER WORLD FOR PETS. Our network includes trusted brands such as AniCura and Linnaeus, operating over 450 animal hospitals and clinics across 18 European countries. Together, our teams deliver high-quality, modern Veterinary care ensuring peace of mind for pet owners through excellent access and patient safety. At MVH Europe, we prioritize a culture of accountability, inclusion, and wellbeing. We believe our purpose — to make A BETTER WORLD FOR PETS — starts with building a better world for our people. We support our teams through comprehensive wellbeing programmes, clear development and career paths and a shared passion for delivering exceptional outcomes in Veterinary care.