Office Coordinator

• Office Coordinator
• £18.00 per hour + Holiday Pay
• 37.5 hours per week, Office Based
• 3-6 Month Contract with Potential for Longer-Term Opportunities
• Start date: Asap

Join a forward-thinking organisation operating within the sustainability sector. This Office Coordinator opportunity offers excellent exposure across multiple business functions, providing the chance to develop administrative, facilities, project support, and stakeholder management skills within a collaborative and professional environment.

The Opportunity:

This role combines front-of-house responsibilities with wider office coordination and project support duties. As the first point of contact for visitors, clients, and employees, you'll play a key part in maintaining a welcoming and efficient workplace. The successful Office Coordinator will work closely with teams across the business and may have opportunities to support wider operational and project-based initiatives.

Key Responsibilities:

Administration & Project Support

• Support supplier and service contract administration
• Assist with project coordination activities
• Help improve internal processes and procedures
• Maintain records and documentation
• Assist with procurement and budget tracking activities
• Support employee engagement, wellbeing, and office initiatives
• Provide general administrative support across the business

Reception & Front of House

• Welcome visitors, candidates, clients, and contractors professionally
• Manage visitor registration and issue visitor passes
• Answer and direct incoming telephone calls
• Take and relay accurate messages
• Notify employees of visitor arrivals
• Manage incoming deliveries, couriers, and collections

Office & Facilities Support

• Issue access passes
• Monitor office supplies and stock levels
• Restock communal areas and refreshments
• Coordinate meeting room bookings and set-up requirements
• Prepare meeting rooms for internal and external meetings
• Report maintenance and facilities issues
• Liaise with cleaning and building management teams

Requirements:

To be successful in this position, you will have:

• Strong organisational and multitasking skills
• Excellent communication and stakeholder management abilities
• Good working knowledge of Microsoft Excel and PowerPoint
• A proactive and flexible approach to work
• Professional presentation and customer service skills
• Confidence working in a busy office environment
• The ability to manage multiple priorities effectively

What's on Offer?

• £18.00 per hour plus holiday pay
• Modern offices in Hammersmith
• Friendly and collaborative culture
• Exposure to multiple business functions
• Opportunity to gain project and operational experience
• Potential for longer-term career opportunities within a growing organisation
• Varied and engaging workload with real responsibility

Apply Now: If you're an experienced Office Coordinator, Reception Administrator, Office Administrator, or Front of House Administrator seeking your next opportunity in Hammersmith, apply today with your up-to-date CV.