Administrator

About Us Applus+ Energy & Industry is a trusted partner to clients operating across the energy, industrial and infrastructure sectors. We provide inspection, testing, engineering and technical assurance services that help our customers maintain safety, quality, compliance and operational performance. With a strong focus on operational excellence, safety and customer service, our teams work closely with clients to deliver reliable solutions across a wide range of projects and industries. We are committed to developing our people, fostering collaboration and creating an environment where everyone can contribute to the success of the business. About the Role We are looking for an organised and proactive Administrator to join our team based at our Poole Test House. This is a busy and varied role supporting the day-to-day operations of the facility, working closely with operational teams, customers, suppliers and internal stakeholders. The successful candidate will be highly organised, detail-oriented and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities & Accountabilities:

• Perform all tasks in compliance with company procedures, policies and associated regulatory requirements, including Safety and Information Security.
• Proactively report any information security issues (suspected or actual) including events, incidents, vulnerabilities and threats using the company occurrence reporting system.
• Proactively report safety issues including hazards, errors and fatigue issues using the company occurrence reporting system
• Be vigilant and remain aware of information security risks in day-to-day activities.
• Perform timely invoicing upon completion of work, monitoring client spend in line with available credit
• Inputting job pack data to ensure accurate cost to client
• Supporting generation of business reports
• Supporting completion of technical reports and forms
• Support generation and submission of quotes to client
• Liaising with customers to determine scope of work
• Liaising with suppliers and generating purchase orders
• Sourcing and purchasing of ad-hoc goods, equipment, and services
• Liaising with the accounts department if required on matters of invoicing & credit control
• Support the arrangement of travel bookings for UK and overseas visits
• Booking medical and eye tests
• Maintaining business asset management systems, ensuring control checks, servicing, equipment calibration are current and logged
• Maintaining competency management systems, review teams' skills matrix ensuring current approvals are logged
• Maintaining Monthly Dosimetry records and reviewing monthly dose records
• General administrative duties including incoming/outgoing mail, answering and diverting telephone calls Qualifications and Experiences Essential:
• Administrative experience in a busy office using a range of office systems
• Proficient in use of Microsoft Office applications particularly excel and word, or equivalent
• Good command of verbal and written English
• Administrative finance experience Desirable:
• Experience using SAP and Ariba, or similar business management systems
• IOSHH or other recognised Health and Safety training
• First Aid certification
• Training in and understanding of Cybersecurity and Information Security Principles Competencies:
• Safety forward work ethic, able to assess risk and confident raising concerns to management
• Maintains a high level of trustworthiness
• Manages own performance, takes ownership of professional development
• Exceptional time management in a dynamic environment
• Exceptional planning, critical thinking, and adaptability. Able to prioritise own workload effectively
• Highly effective communicator, able to deliver clear, comprehensive, and challenging information to stakeholders at all levels
• Works effectively as an individual and excels when working within a team
• Driven to provide excellent customer service while maintaining Applus values HSEQ Policy: Be active in promoting and maintaining the Company's high standards for Health, Safety, Environment and Quality by:
• Highlighting new working practices which may benefit the Company
• Developing good relationships with clients and suppliers
• Maintaining a clean and safe office and site environment
• Participating in Company and client HSEQ initiatives
• Fulfil Information Security responsibilities including operational control and secure handling of records.
• Compliance with all company and group procedures on Physical and Information Security.
• Be responsible for completing company assigned training on information security and data confidentiality.
• Report all instances of vulnerability, threat or breach as per company procedures

Working Hours:

• Monday to Thursday: 8:00am – 4:45pm
• Friday: 8:00am – 12:30pm This is a full-time, office-based position offering an early finish every Friday and the opportunity to join a supportive and collaborative team.