Executive Assistant

Executive Assistant

Hersham (Hybrid Working - 3 days in the office)

37 hours per week (Part-time hours of 27+ per week considered)

Competitive Salary + Private Healthcare + Annual Bonus

The Opportunity

An established and growing organisation is seeking an experienced Executive Assistant to support the smooth day-to-day running of its operations.

Reporting directly to the CEO, this is a varied and highly visible role that combines executive support, office management, facilities oversight, health & safety coordination, compliance support, supplier management, and sustainability initiatives.

The successful candidate will be a proactive, organised professional who enjoys taking ownership, building strong stakeholder relationships, and ensuring business operations run efficiently and compliantly.

Key Responsibilities

• Provide high-level administrative and personal assistance to the CEO
• Oversee the day-to-day management of the office environment
• Manage relationships with suppliers, contractors, and service providers
• Monitor office expenditure and support budget management
• Coordinate workplace Health & Safety activities and ensure compliance with relevant requirements
• Arrange and monitor office audits, inspections, and testing programmes, including fire safety and PAT testing
• Support the management and mitigation of workplace risks
• Lead the coordination of environmental, social and governance (ESG) initiatives
• Monitor sustainability performance and assist with environmental reporting
• Complete supplier assessments and support responses to client questionnaires and compliance requests
• Work closely with Risk & Compliance teams to maintain business standards and certifications
• Coordinate business insurance renewals and related administration
• Review and maintain company policies and procedures
• Coordinate First Aiders, Fire Marshals, and Mental Health First Aiders
• Build effective relationships with internal stakeholders, external partners, and suppliers
• Support a culture of continuous improvement across the business

Skills & Experience Required

Essential

• Previous experience within an Executive Assistant, Office Manager, Business Support Manager, Facilities Manager, Operations Manager, or similar position
• Strong organisational and project coordination skills
• Excellent written and verbal communication skills
• Experience managing suppliers and external contracts
• Health & Safety administration experience
• Strong analytical and reporting capabilities
• Experience reviewing and implementing policies and procedures
• Proficient in Microsoft 365 applications

Desirable

• ESG or sustainability reporting experience
• Knowledge of ISO standards (9001, 14001 and/or 27001)
• Procurement and supplier due diligence experience
• Risk & Compliance exposure
• Knowledge of regulated or professional services environments

Benefits

• Competitive salary
• Annual performance-related bonus
• Private healthcare
• 25 days annual leave plus birthday leave
• Life insurance
• Pension scheme
• Hybrid working model
• Opportunity to work closely with senior leadership and influence business operations