Production Coordinator

PLEASE NOTE: Applications via LinkedIn will not be accepted. To find out how to apply, please review the ‘Application Process' section below. Production Coordinator – Festivals & Live Events Organisation: We Group (The Fair, We Are Placemaking and We Are OPS) Location: Hoxton, London Hours: Full-time, 37.5 hrs per week Salary: £29,000 – £33,000 Job Overview Reporting to: Senior Production Manager We're looking for a Production Coordinator to join our in-house production team and support the delivery of projects across We Group's growing portfolio of festivals and live events. This is a hands-on role for someone with experience in festival or live event production who is looking to develop their career within a collaborative and fast-paced environment. You will support Production Managers across multiple projects, contributing to planning, coordination and on-site delivery. Working closely with the wider production team, you will play a key role in ensuring projects are delivered efficiently, safely and to a high operational standard. The role is based in Hoxton, London, with a requirement to work away from home for extended periods during festival season. Due to the nature of the role and frequent in-person collaboration with the production team and suppliers, applicants must be based in London or within a commutable distance of our Hoxton office. This role would suit someone who:

• Has experience working in festival or live event production
• Is looking to develop their career within an in-house production team
• Enjoys both planning and hands-on event delivery
• Is highly organised and detail-oriented
• Thrives in a collaborative, creative and fast-paced environment Key Responsibilities Support Production Managers across festival and live event projects from planning through to delivery Advance
• Act as a key point of contact for suppliers, including sourcing quotes, managing communications and supporting payment terms
• Attend client and supplier meetings, taking minutes and supporting ongoing project coordination
• Collate health & safety documentation and maintain accurate project records
• Support the development of schedules, contractor packs and key production documents
• Create and manage site office documentation (including trackers, logs and operational templates)
• Manage accreditation and crew catering processes
• Support venue finding and research new suppliers and creative ideas
• Assist with freelancer coordination, including supporting interviews and onboarding
• Ensure clear communication with suppliers, including confirming logistics and delivery timings
• Support and brief site office and accreditation teams ahead of delivery On-Site Delivery
• Provide hands-on support across all areas of festival and live event delivery, including site office, accreditation and general production coordination
• Support Production Managers with supplier siting and infrastructure setup (e.g. toilets, marquees, trackway, fencing)
• Lead on signage installation and management (e.g. gates, fire exits) in collaboration with safety and operations teams
• Manage equipment tracking and sign-out processes (radios, furniture, plant, etc.)
• Monitor and record damages, losses and equipment condition throughout the event
• Attend and support HOD meetings, including minute taking and communication of key actions General & Company Support
• Maintain logs, records and audit trails post-event
• Support wider company activity where required, including venue research, marketing and social media support Person Specification Essential
• Knowledge and passion for the festival and live events industry
• Experience working in production support roles at festivals or live events
• Excellent time management and organisational skills
• Ability to liaise with suppliers and support ongoing communications
• Proficient in Microsoft Word, Outlook, Excel and PowerPoint
• Full clean driver's licence Desirable
• Knowledge of SAG processes
• Experience supporting risk assessments and ESMPs
• Experience with site infrastructure (fencing, trackway, plant, toilets, water, etc.)
• Understanding of procurement processes
• Ability to read or work from 2D CAD drawings
• First Aid at Work qualification About We Group We Group is an independent live event production collective based in East London, specialising in the delivery of large-scale festivals, brand activations and a wide range of other live events. We have been producing events for over 20 years, working with some of the most exciting independent festival promoters, brands and organisations across the UK, US and beyond to deliver events across music, sport, entertainment and culture. Our team has delivered festivals including Boiler Room and Labyrinth on The Thames, brand activations for the likes of Cupra, and major events for organisations including Grosvenor and London Heritage Quarter. We deliver everything from venue finding and site design to council liaison, procurement and on-site production management, as well as event operations and health and safety, from planning through to live event delivery – helping clients bring ambitious events to life across the UK, US and internationally. We Group is made up of three agencies – The Fair, We Are Placemaking and We Are OPS – all of which work closely together to deliver large-scale public activations, community events, brand events and festivals. Working with We Group At We Group, we strive to produce the best possible experiences for the people we work with. Our team's expertise, bravery and big-picture thinking are integral to our approach, but it's our mix of ambition, creativity, fun and flair that really sets us apart. Our team is our most valuable asset – we are a family, and we work hard to support each other's development. As a member of the We Group family, you will be supported with regular personal and professional development plans, team workshops and training. Benefits
• Hybrid working options (2 days per week from home, flexible hours)
• Holiday pay (additional holiday with years served) + birthday off with pay
• Health Shield membership (to claim back medical expenses)
• Option to join company share scheme after 3 years' service
• Company Cycle Scheme
• Discounted in-office gym membership
• Ongoing personal and professional development
• Access to workshops, training, and industry events
• Attendance at We Group's portfolio of festivals and events Application Process Applications will be reviewed on a rolling basis, and interviews will take place as suitable candidates apply, so early applications are encouraged. Please apply by sending your CV and/or cover letter explaining how you meet the person specification to: workwithus@wegroup.london Subject line: Production Coordinator – We Group application Successful candidates will be invited for a short phone call to assess suitability, followed by a longer interview in person. Applications via video or audio file will also be accepted and treated with equal consideration.

We strive to create the best possible experiences for everyone, and for everyone to feel valued and included. Our greatest strengths come from the people who make up our family – they are the magic behind the machine.