Executive Assistant

Executive Assistant (Floating) – Investment Banking Contract: 6 Months initially (Strong potential for extension) IR35 Status: Inside IR35 Location: London (4 days per week onsite) Sector: Investment Banking Overview Our leading Investment Banking client is seeking an experienced Executive Assistant to join their team on an initial 6-month contract. This is a unique floating Executive Assistant position, supporting a number of senior executives across the business and providing exceptional administrative and organisational support in a fast-paced, highly regulated environment. The successful candidate will be a proactive, highly organised professional with previous experience supporting senior stakeholders within financial services. You will possess exceptional diary management skills, strong attention to detail, and the ability to anticipate business needs while managing multiple priorities simultaneously. Key Responsibilities Executive Support & Diary Management

• Provide comprehensive executive support to allocated senior leaders and executives.
• Act as a trusted gatekeeper, managing complex and frequently changing diaries.
• Proactively organise schedules, prioritise commitments, and plan ahead to ensure smooth day-to-day operations.
• Monitor calendar changes and communicate updates to executives in a timely manner.
• Challenge meeting requests where appropriate and suggest alternative solutions to maximise executive productivity.
• Screen, prioritise, and respond to emails, calls, and correspondence on behalf of executives. Meeting & Event Coordination
• Coordinate internal and external meetings, conference calls, and video conferences.
• Book meeting rooms and arrange all related logistics in line with internal procedures.
• Prepare and distribute agendas, presentation packs, meeting materials, and management updates.
• Collect and consolidate presentation materials, including PowerPoint and PDF documentation.
• Organise town halls, leadership events, off-site meetings, seminars, and team gatherings. Travel & Expense Management
• Arrange domestic and international travel, including flights, accommodation, transport, itineraries, and visa requirements.
• Ensure all travel arrangements comply with internal policies and procedures.
• Process expenses accurately and within required timeframes.
• Manage invoice approvals and payments in accordance with company guidelines. Administrative Support
• Maintain accurate records, filing systems, archives, and document management processes.
• Manage stationery orders, business card requests, courier services, and distribution lists.
• Support general office administration activities and ensure efficient operational support.
• Approve requests on behalf of executives where appropriate and in line with company policies.
• Undertake ad-hoc administrative tasks as required. Stakeholder & Team Collaboration
• Build and maintain strong relationships with executives, assistants, and key stakeholders across the organisation.
• Work closely with internal and external Executive Assistants to provide seamless support and coverage.
• Coordinate executive whereabouts and ensure continuity of support across teams.
• Provide cover during holiday periods, sickness absence, and peak workload periods.
• Participate actively in team meetings and contribute to continuous improvement initiatives. Required Skills & Experience
• Proven Executive Assistant experience within Investment Banking, Banking, or Financial Services environments.
• Experience supporting multiple senior stakeholders and executives simultaneously.
• Strong understanding of regulatory, compliance, and governance requirements within financial services.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, and SharePoint.
• Exceptional diary management and organisational skills.
• Strong verbal and written communication skills.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent attention to detail and commitment to accuracy.
• Strong problem-solving skills and proactive approach to support.
• Ability to build effective relationships with stakeholders at all levels.
• Professional, resilient, and adaptable attitude. Desirable Experience
• Previous experience in a floating Executive Assistant or team assistant position.
• Experience supporting front-office, markets, trading, risk, or senior management teams within banking.
• Knowledge of international travel and visa coordination processes.
• Experience working within a global organisation. What We're Looking For We are seeking a highly professional Executive Assistant who thrives in a dynamic environment and enjoys supporting multiple senior stakeholders. You will be adaptable, proactive, and comfortable managing changing priorities while delivering an exceptional level of service and professionalism at all times.