Team Assistant

Team Assistant Location: Canary Wharf, Bank Street Contract: 12 months Work Setup: Onsite - 5 days in the office, 8AM-5:30PM We are looking for an Executive Assistant to provide dedicated support to a team of 15, including an MD, EDs, Analysts and Associates. The role will also provide back-up support to a wider team of 40 and ad hoc administrative assistance to approximately 60 lawyers, including document signing and printing. Who We Are Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds. Who You Will Work With Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges. What You'll Do

• Proactively manage complex diaries, prioritising urgent requests and resolving scheduling conflicts.
• Coordinate meetings, venues, catering, conference calls and video conferencing facilities.
• Manage communications and build strong relationships with senior stakeholders and external clients.
• Act as gatekeeper, screening calls and emails while handling confidential information appropriately.
• Prepare meeting materials, maintain CRM records and provide general administrative support.
• Coordinate complex travel arrangements, itineraries, events and expense processing in line with company policy.
• Provide team cover during absences, maintain accurate handover notes and support ad hoc projects. What You Bring
• Proven experience providing administrative support, ideally within banking or financial services.
• Experience supporting senior stakeholders and liaising confidently with colleagues at all levels.
• Highly organised, with strong time management, multitasking and prioritisation skills.
• Proactive and resourceful, with the ability to take ownership and work independently.
• Calm under pressure, with the flexibility to manage last-minute changes and work overtime when required.
• Professional, discreet and detail-oriented, with excellent communication and collaboration skills.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook, with a minimum typing speed of 50 wpm. What's Next If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.