Events Assistant

• Location: Hybrid (Must be able to come into the Basingstoke office regularly)
• Hours: Part-time, with full-time hours required for three months of the year.
• Reporting To: Events Director

About the Role At Women in Data®, we believe exceptional experiences change careers, build communities and create opportunities that last long after an event has finished. We are looking for an Events Assistant who shares that belief and is passionate about creating memorable experiences for our members, partners, speakers and delegates. This is not simply an event administration role. You will become part of a team that delivers some of the UK's most recognised data and AI events, from executive dinners and leadership forums to mentoring programmes, webinars, networking experiences and our flagship annual conference. You will play a central role in bringing these experiences to life, ensuring every touchpoint feels professional, seamless and engaging. From the first invitation to the final follow-up, you will help create moments that people remember and want to return to. As a business, we are committed to becoming AI-native in how we design, market and deliver events. You will be given the opportunity to work with cutting-edge AI tools, automation platforms and event technologies that enhance attendee experiences and improve operational excellence. We are looking for someone who is excited by innovation and eager to learn how AI can transform the events industry. You will also have the opportunity to work alongside and learn from some of the most influential leaders across data, analytics and AI, building relationships and gaining exposure that would be difficult to access elsewhere in your career. What You'll Be Responsible For Delivering Exceptional Event Experiences You will support the planning and delivery of a diverse portfolio of virtual and in-person experiences, working closely with colleagues, partners and suppliers to ensure every event is delivered to the highest possible standard. This includes:

• Supporting the delivery of conferences, executive events, networking experiences and webinars.
• Coordinating event logistics, venues, suppliers and production requirements.
• Managing project timelines and ensuring key milestones are achieved.
• Supporting on-site delivery and ensuring an outstanding attendee experience.
• Maintaining operational excellence across all event planning activities. Working with Speakers, Sponsors and Industry Leaders You will help create exceptional experiences for the speakers and partners who contribute to our programmes. This includes:
• Managing speaker communications and onboarding.
• Coordinating briefing calls and preparation sessions.
• Supporting sponsors and strategic partners throughout the event lifecycle.
• Ensuring all event content, assets and information are collected and managed effectively.
• Building positive relationships with senior stakeholders and community members. Supporting Community Programmes Beyond events, you will contribute to initiatives that support the growth and success of our community. This includes:
• Coordinating mentoring and development programmes.
• Managing participant communications and engagement activities.
• Supporting networking initiatives and community experiences.
• Ensuring participants receive a consistent and high-quality experience. Driving Operational Excellence Successful events are built on strong processes and meticulous attention to detail. You will:
• Maintain event systems, databases and registration platforms.
• Manage attendee communications and event administration.
• Coordinate reporting, feedback and post-event analysis.
• Support merchandise, branded assets and supplier management.
• Help identify opportunities to improve efficiency through automation and AI. Embracing AI and Innovation We are building an AI-native events operation and expect every team member to contribute to that journey. You'll be encouraged to:
• Explore new technologies that improve attendee experiences.
• Utilise AI tools to streamline event operations and communications.
• Identify opportunities to automate repetitive administrative tasks.
• Contribute ideas that help us remain at the forefront of modern event delivery. What Success Looks Like
• Events consistently run smoothly and professionally.
• Attendees, speakers and partners have an exceptional experience.
• Deadlines and project milestones are met with confidence.
• Operational processes become increasingly efficient and scalable.
• AI and automation are embraced to improve delivery and reduce manual effort.
• Every interaction reflects the quality and professionalism of the Women in Data® brand. Skills & Experience Essential
• 1-3 years' experience within events, marketing or programme coordination.
• Excellent organisation and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects simultaneously.
• Excellent attention to detail.
• Confidence working with stakeholders at all levels.
• Strong problem-solving skills and a proactive mindset.
• Experience using Microsoft Office, Teams and CRM or event management platforms. You'll Thrive in This Role If You Are
• Passionate about creating exceptional experiences.
• Naturally organised and highly dependable.
• Curious about technology, AI and innovation.
• Comfortable working in a fast-paced environment.
• Calm under pressure and adaptable when priorities change.
• A collaborative team player who is willing to roll up their sleeves when needed.
• Eager to learn, develop and take ownership of your work. Why Join Women in Data®? You'll work at the centre of one of the UK's most influential data and AI communities, helping create experiences that support thousands of professionals every year. You'll gain exposure to senior leaders, innovative organisations and emerging technologies, whilst building a career in an environment that values curiosity, innovation, inclusion and continuous learning. Most importantly, you'll help create experiences that genuinely make a difference to people's careers and confidence. We are proud supporters of Women in Data. Connect, engage and belong to the largest free female data community in the UK – visit: womenindata.ai to join our community. Stay connected! Follow us on LinkedIn for updates on career opportunities and more.