Facilities and Postroom Supervisor

About The Role:

We offer a wide range of support and benefits to our employees including:

• Free Online Doctor Consultations via Web-doctor
• Competitive Salary
• Contributory Pension after qualifying period
• 21 Days Annual Leave increasing with service to 26 Days
• Additional Leave Day on your Birthday after 1 year service
• Staff Benefits/Discount Programme
• Employee Assistance Programme
• Training and Development Opportunities

Job Responsibilities:

• Supervise the Postroom at 50% capacity.
• Provide support across multiple projects within the Facilities Department at 50% capacity.
• Supervise the existing Postroom attendee and their duties to ensure the effective operation of the Postroom.
• Order stationery for all client offices in Ireland (x10 offices).
• Approve and sign off on stationery invoices, as required.
• Manage the national and international courier contracts and manage the delivery and collection of packages as directed by the organisation for all global offices.
• Approve and sign off the monthly invoices submitted by the national and international courier companies.
• Organise the incoming and outgoing post via An Post for offices in Ireland.
• Deliver and collect interdepartmental post in 3PP, as required.
• Digitise and manage the stationary ordering process.
• Digitise department processes in order to go paperless.

The Facilities requirements in the role will include but not limited to:

• Provide support across the Office Services functions within the Facilities Department which includes H&S related matters.
• Support the Facilities team with requests from the regional and overseas offices.
• Provide general support on a case-by-case basis eg. the upcoming refurbishments of client offices.
• Induct contractors in advance of works commencing.
• Monitor the cleaning of meeting rooms across all client offices floors.
• Liaise with catering contractors to ensure meeting rooms are set up in advance of client meetings.
• Audit the FM helpdesk to ensure all necessary paperwork is available on the system.
• Draft the national and international tenders for the courier contracts, when required.
• Procurement of stationery and First Aid supplies.
• Provide administration support for the development and evaluation of tenders in the Facilities Department.
• Provide support for the day-to-day operational activities in Facilities.

Other duties as and when required to meet the needs of the department.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.