Maintenance Administrator

About The Role:

Please note, this position requires an enhanced national security clearance prior to commencing employment.

Role Overview

We are looking for an organised, proactive and reliable Maintenance Administrator to join our maintenance department. The successful candidate will play a key role in supporting the day-to-day operation of the department, ensuring maintenance activities are effectively coordinated, accurately recorded and progressed in a timely manner. Working closely with the Maintenance Manager, maintenance operatives, contractors and suppliers, you will be responsible for maintaining continuity across reactive maintenance, breakdowns, planned maintenance activities and new works.

What you will do:

• Maintenance Coordination and Job Management
• Contractor and Supplier Coordination
• Purchasing and Materials Management
• New Works and Project Administration
• Maintenance Records and Reporting
• General Departmental Support

What you will need:

Essential

• Strong organisational and administrative skills.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritise competing deadlines.
• Good attention to detail and accuracy in record-keeping.
• Confident IT skills, including Microsoft Excel, Word and Outlook.
• A proactive approach to following up outstanding actions and resolving administrative issues.
• Ability to work independently and as part of a team.

Desirable

• Previous experience in a maintenance, engineering, facilities management or similar environment.
• Experience using Maximo or another computerised maintenance management system (CMMS).
• Experience raising purchase orders and coordinating suppliers or contractors.
• Familiarity with planned preventative maintenance and reactive maintenance processes.
• Experience maintaining job trackers and producing operational reports.

Security Clearance

This role will require National Security Clearance to be obtained and maintained.

• About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer: Ranked 36th on Glassdoor's Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth: 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.