Trainee Data Technician Apprenticeship

You will take day-to-day responsibility for the accuracy and integrity of data held on iSAMS, our Management Information System, working closely with the IT Department, academic staff and the wider leadership team. Full training will be provided, but you will be precise, curious about systems, and comfortable learning new software quickly.

What you will do

• Maintain the day-to-day accuracy of pupil, parent and staff records held on iSAMS, ensuring data is entered, updated and checked in a timely manner
• Act as a first point of contact for staff queries relating to iSAMS, providing friendly, patient support and basic training
• Support the annual rollover process, including timetable set-up, class and form allocations, and the transition into the new academic year
• Produce routine and ad hoc reports (attendance, assessment, census and other statutory returns) under the guidance of the Data Manager and IT Department
• Assist with the production of pupil reports, working to agreed deadlines each term
• Work alongside the IT Department on system integrations, user accounts, permissions and troubleshooting, escalating technical issues as appropriate
• Support compliance with data protection requirements (UK GDPR), helping to keep records secure, accurate and appropriately retained
• Assist with admissions data entry and the smooth transfer of information between the Admissions team and iSAMS
• Undertake all required off-the-job training and coursework for the Level 3 Data Technician apprenticeship standard, attending college or training-provider sessions as scheduled
• Carry out other reasonable administrative or data-related duties as directed by the Head, Bursar or IT Manager

Training

This is a work based apprenticeship with off the job training time given towards your learning. A work based trainer will be assigned from the college to help support your learning journey.

After the apprenticeship

Potential of a further career within the company.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Problem solving skills
• Analytical skills
• Logical
• Team working
• Initiative
• Non judgemental
• Patience
• Strong IT Skills
• Confidence with MS Office
• Genuine Interest in Data

Qualifications

• Essential: GCSE, English (grade 4)
• Essential: GCSE, Mathematics (grade 4)
• Desired: GCSE, Business (grade 4)
• Desired: A Level, Computing (grade C)

Things to consider

• Commitment to completing the Level 3 Data Technician apprenticeship, including attendance at off-the-job training
• Previous experience of working in a school or office environment
• Familiarity with a Management Information System (iSAMS, SIMS, Arbor or similar)
• Experience, in a relevant subject such as Business, IT, Computing or Data

Benefits

• Pension
• Life Insurance
• Free Parking
• Free Lunch

About the employer

Day and optional boarding school (prep school for ages 8–13; pre-prep and nursery for younger children).

Apprenticeship details

• Course: Data technician (level 3), Digital
• Apprenticeship level: Advanced (level 3)
• Training provider: HAVANT AND SOUTH DOWNS COLLEGE
• Expected duration: 2 Years 3 Months
• Hours: 35 hours a week. Working week: Monday - Friday, from 8.00am - 4.00pm, with an hour for lunch.
• Start date: 9 November 2026
• Positions available: 1
• Wage: £15,000 a year