Facilities Administrator

Salary: £27,865.40 per annum Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday Location: Churchill Hospital, Oxford, OX3 7LE G4S Facilities Management is looking for a Facilities Administrator to join our team at the Churchill Hospital in Oxford. This is a full-time, permanent role offering a fantastic opportunity to gain experience in a fast-paced and rewarding environment. This role will provide administrative support, working with the Heads of all services, H&S and the HR department to keep records up to date. Core Responsibilities

• Produce and distribute documents (letters, minutes, specifications, reports) and provide note-taking support during meetings.
• Manage calendars, schedule training, and prepare meeting materials, including agendas, briefing papers, and presentations.
• Act as the first point of contact for calls and visitors, screening inquiries and routing them to managers as appropriate.
• Assist the HR team with recruitment tasks, including preparing candidate packs, drafting offer letters, and completing onboarding documentation.
• Raise purchase orders, verify material deliveries against invoices, resolve supplier discrepancies, and support smooth invoicing.
• Maintain Google Drives to support FM operations, tracking key compliance tasks such as Health & Safety records, Toolbox Talks, and training matrices.
• Foster a strong H&S culture on-site by adhering to safe working systems, reporting accidents/near misses promptly, and setting a positive example. Essential Skills
• Dedicated and hardworking, with a strong commitment to leading by example.
• Excellent communication skills with a customer-first approach to handling interactions.
• Proficient in using standard IT software and digital tools.
• Strong team player who follows instructions accurately and collaborates effectively with others Benefits While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;
• Progression, training and development catered to you
• Charity Work - 1 Volunteering day
• Uniform Provided
• Annual leave entitlement – 25 days plus bank holidays Pro Rata
• Charity work- Match-IT and Payroll Giving
• Refer A Friend incentives
• Company pension scheme with employer contributions.
• G4S Life Assurance Scheme.
• Subsidised healthcare plan.
• Confidential Counselling Services
• 24/7 support specialising in health and medical
• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers. Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.