Accounts Assistant

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This role sits inside IR35 Job Title:Accounts Assistant – Accounts Payable Department: Finance Reports to: Financial Accounting Manager Location: Guildford, on site Job Type: Interim – 3 months – 7.5 hours per day Monday to Friday Role Purpose We are looking for a proactive and detail-oriented Accounts Assistant to support the Accounts Payable function within our busy finance team. Working in a fast-paced environment, you will be responsible for processing of supplier invoices, supplier reconciliations, bank postings, staff expenses and administration activities, ensuring financial accuracy and strong internal controls across the business. The ideal candidate will have previous experience in Accounts Payable, excellent organisational skills, and confidence working with multi-currency transactions in an engineering or manufacturing environment. Key Responsibilities
Manage the Finance Outlook inbox
Process supplier and contractor invoices accurately and in a timely manner
Review and process staff expenses in accordance with Company Policy
Post daily bank transactions and reconcile bank accounts
Process and reconcile pre-paid card transactions
Keep supplier ledger aging within terms and obtain resolution on outstanding debit balances/refunds due
Verify supplier bank account details
Open and distribute the daily post
Perform supplier statement reconciliations and resolve invoice discrepancies
Maintain accurate supplier records and respond to supplier queries professionally
Support month-end close activities, including updating of currency exchange rates and following up on timesheet bookings
Liaise with procurement, operations and engineering departments regarding purchase orders and invoice approvals
Ensure compliance with company procedures, financial policies, and internal controls
Support continuous improvement initiatives within the finance department
Assist with ad hoc finance and reporting duties as required Technical Skills Skills and Experience Required
Proven previous experience in an Accounts Payable role
Experience working within engineering, manufacturing, or project-based environments preferred
Proficient in Excel (pivot tables, lookups) and comfortable with integrated ERP systems.
Experience with SAP‑based systems or similar: SAP Business One / SAP Concur highly desirable.
Strong understanding of supplier reconciliations and payment processing
Experience handling multi-currency transactions
Good knowledge of accounting principles and internal financial controls Personal Attributes
Highly organised, reliable and able to prioritise multiple tasks and close deadlines
Strong attention to detail and accuracy
Excellent communication both written and verbal
Team player with a flexible and proactive approach Qualifications
GCSEs (or equivalent) including Maths and English

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