Administrative Assistant

Our Southampton office is currently looking for a full-time Administration Assistant who will primarily be based at our newly refurbished offices in Chilworth.  The successful candidate will assist the administration team in undertaking a wide range of tasks including the following:- ·        General reception duties including greeting clients and visitors both in person and on the telephone. ·        Filing, archiving and maintaining databases ·        Sending mailshots out by post and using our e-mail distribution system. ·        Company Secretarial duties, completion of forms and online filing of important documents ·        Arranging the appropriate checks and completing paperwork in respect of new clients ·        Collating correspondence and issuing via various electronic methods In order to carry out this role effectively, we are looking for someone who has the following qualities:- ·        Be confident and articulate with the ability to communicate effectively with clients and colleagues via telephone, in person and by e-mail. ·        Have excellent attention to detail. ·        Have a well organised and methodical approach to the workload and be able to manage deadlines and prioritise conflicting demands. ·        Possess good IT skills. ·        Value a team working environment, taking a proactive approach to tasks. ·        The ability to work independently with limited guidance. ·        Possess a positive and caring attitude towards your work and your colleagues. If this role appeals to you, please apply by e-mail, enclosing your CV to:- jeannettepayne@rothmansllp.com