Project Administrator

Project Administrator

Salary: £28,000-£32,000

Hours: Monday-Friday, 8:00-16:00 (fully office‑based preferred)

Location: Cheltenham

Role Overview

This is a brand‑new position created to support a busy construction environment. You'll work closely with a small team, acting as the central point of coordination between the office and site teams.

The role is ideal for someone who thrives in a fast‑paced, detail‑driven setting, enjoys keeping people organised, and is confident managing constant communication streams.

Key Responsibilities

• Provide daily administrative and project support to the team, ensuring smooth coordination between office and site.

• Manage bookings for site access, inductions, and on‑site requirements.

• Prepare, review, and maintain RAMS, risk assessments, and other construction compliance documentation.

• Track and update project information, schedules, and documentation with high accuracy.

• Handle invoicing processes including updating spreadsheets and compiling supporting detail.

• Maintain strong communication with clients, responding promptly to frequent emails and requests.

• Support the wider team with document control, reporting, and general admin tasks.

• Use Excel and Word confidently to produce accurate, well‑structured documents.

• Assist with skills testing, training records, and competency tracking.

• Ensure all administrative processes meet standards and expectations.

• Contribute to a positive, collaborative team culture with regular interaction between office and site staff.

Skills & Experience Required

• Understanding of RAMS, risk assessments, and site compliance processes.

• Experience booking personnel onto sites and managing access requirements.

• Excellent attention to detail - accuracy is critical in this role.

• Confident user of Excel and Word

• Experience with invoicing, spreadsheets, and compiling supporting information for clients.

• Comfortable working in a fast paced environment

• Proactive, organised, and able to manage multiple tasks at once.

• Strong verbal and written communication skills.

• A team‑focused mindset

Working Environment & Culture

• Fully office‑based (ideally) due to the nature of the industry, with some flexibility where needed.

• Supportive, collaborative team with a strong sense of camaraderie.

• Regular team events, Christmas party, and a friendly, down‑to‑earth culture.