Guest Administrative Assistant

We are currently recruiting for a Guest Administrative Assistant on a temporary basis to start next week for atleast 1 month so you must be able to commit to that.

Salary: £30,000 per annum, £14,42 per hour.

40 Hours a week based on site.

Length 1 month with possible extension

Due to the location you will need to be a driver

The Guest Administrative Assistant plays a key role in ensuring the smooth and professional operation of the Headquarters. As the first point of contact for visitors and guests, this role provides a consistently high standard of welcome and administrative support across the business, ensuring our reception and guest management processes reflect the professionalism and excellence of their brand.

Main Duties:

• Deliver a warm, professional welcome to all visitors, guests, and staff at HQ.
• Manage all incoming calls, directing them appropriately, and oversee the 'personnel' and 'charity' inboxes.
• Perform administrative tasks such as filing, mail sorting, and processing outgoing business mail via the franking machine.
• Maintain cleanliness and organisation of all reception areas, ensuring literature and displays are up to date.
• Monitor and replenish basic office supplies.
• Collaborate with Facilities to manage visitor check-ins through the Envoy Guest Management System, liaising closely with Security.
• Prepare and set up meeting rooms, coordinating with on-site catering for hospitality and refreshments.
• Represent the business with a positive, professional attitude and appearance at all times.
• Handle confidential and sensitive information with discretion.
• Provide occasional support for internal staff engagement activities.
• Manage correspondence relating to charity and fan requests, including administering fan competitions.
• Undertake regular and ad hoc administrative support for other departments, such as assisting HR with new starter boxes, coordinating safety equipment for OH&S, and issuing supplier invites.

If you are available and experience working on a reception then please apply online and I will screen your cv and contact you with more information if successful.