Senior Corporate and Investment Banking Administrative Assistant

Contract Role – Senior Corporate & Investment Banking Administrative Assistant – Belfast – 12 Months Initial – PAYE Role Overview:

• Job Title: Senior Corporate & Investment Banking Administrative Assistant
• Location: Belfast/ Fully onsite initially - with the role transitioning to 3 days working from home upon successful completion of training
• Contract Type: Contract
• Duration: 12+ months initially
• Working hours: 7hrs a day – 35 hrs per week
• Rate: £173-185 per day + (entitlement is 20 days plus 8 bank holidays pro rata)
• Relieves management of administrative details; diary management, travel scheduling.
• Scheduling of team meetings for the wider group- prepare agendas and minute taking
• Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
• Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings
• Co-ordinates with other EAs in other locations as required
• Assist with general office management, during period of rapid expansion of the team
• Supports project activities, including tracking actions, gathering information, preparing reports and presenting data..
• Investment banking/ banking/ financial services background preferable What we are looking for:
• Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.
• Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
• Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.
• Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.
• Ability to obtain information in a timely and efficient manner.
• Ability to prepare senior leadership communications, presentations and briefing materials
• Discretion and the ability to maintain and manage confidential information.
• Proficiency in calendar management for multiple leaders
• Proficient in Microsoft 365 applications, including Teams, SharePoint, and PowerPoint. Desired Skills
• Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.
• Experience with various systems such as Ariba, eRequest, Concur, Recognition Tool and Workday
• Proficiency in internal technology ordering systems
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
• Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.
• Ability to prepare senior leadership communications, presentations and briefing materials Please feel free to contact myself – Daisy Nguyen (dnguyen@atriumglobal.com) at Atrium UK for a confidential chat to know more details about the role. Please also note: Due to the volume of applications received for positions, it will not be possible to respond to all applications and only applicants who are considered suitable for interview will be contacted.