Team Administrator

Job Title: Team Administrator

Location: Leeds

Salary: £30,000

Join Our New Dynamic Team in Leeds Team Administrator Wanted

Are you ready to be part of a vibrant consultancy where collaborative innovation is at the core of everything we do? Look no further! We are expanding and thrilled to announce an exciting opportunity for a Team Administrator to join our newly established Leeds office.

Who are Baily Garner?

With nearly 50 years of experience, Baily Garner LLP is a leading multidisciplinary construction consultancy with over 300 employees and offices in Eltham, Manchester, and Birmingham—delivering national coverage. We provide a full suite of services including Architecture, Building Surveying, Quantity Surveying, Project Management, M&E Engineering, Sustainability Consulting, and more.

Our purpose is to positively impact people's lives. We achieve this by delivering exceptional service and creating opportunities that make a real difference—for our clients, end users, our people, and the planet.

Role Overview:

As our Team Administrator, you'll play a pivotal role in ensuring the smooth functioning of our office operations and providing essential support to our multidisciplinary team. Your responsibilities will include:

• Greeting and assisting visitors as the front desk representative, upholding high standards of customer service.
• Managing incoming and outgoing mail using our franking machine.
• Build rapport with clients to strengthen relationships, delivering accurate and timely information.
• Managing and coordinating incoming phone calls
• Providing administrative assistance to our team, including diary, filing systems and database management, document reviews and email correspondence for our Partners.
• Maintaining accurate documentation and databases following company authorise for issue procedures and standards.
• Attending meetings and Preparing project documentation (specifications, tenders, minutes, reports, logs, registers).
• Handling fee invoicing and leading the cash collection process.
• Serving as a liaison between our organisation, clients, contractors, and partner companies.
• Utilising of our online documentation including forms of agreement, land registering, specification clauses, JCT and Pro-forms.
• Prepare all documentation relating to project specific tasks such as meeting minutes, snagging lists, Site Visit Reports, Photographic Schedules, Action logs, Risk Registers etc
• Taking pride and responsibility of keeping reception, conference rooms and kitchen tidy and maintaining the stock.

Requirements:

To excel in this role, you'll need:

• Excellent written and verbal communication skills.
• A friendly and enthusiastic demeanour with a customer-centric approach.
• Proficiency in Microsoft Office Suite (including Word, Excel and PowerPoint) with competent typing skills.
• Self-motivation and the ability to work independently with attention to detail.
• Proactivity in prioritising tasks and meeting deadlines.
• Previous experience in a proactive office administration/office management role.

Join Our Team:

If you're ready to join a professional and friendly team dedicated to making a real difference, we want to hear from you! Please apply with your CV and a covering letter outlining your suitability for the role.

Some of our amazing benefits include:

• Flexible working hours (choice of start and finish times based around a 7 hour working day, core hours between 10am-4pm) 35 hours per week
• Hybrid working (potential to work from office and home)
• Medicash health plan (money back on your dental, optical, physio appointments and more)
• Life assurance cover (four times annual salary) for all colleagues.
• In-house mental health first aiders
• Pay reviews twice a year
• 25 days annual leave + bank holidays
• Birthday leave
• Buy/sell annual leave
• Long-service leave
• Pay reviews twice a year
• Scottish Widows pension and salary sacrifice (4.5% contribution matched)
• Professional development scheme
• Sponsorship of professional fees
• 2 paid corporate social responsibility days

Please note this position does not attract a salary that qualifies for sponsorship. We advise you to check this link on the Gov.uk website ( to verify the salary thresholds. However, we will consider applications from all applicants

Example: If you need additional time for assessments, require materials in an alternative format, or need a different interview setting, please inform us, and we will make the necessary arrangements.