Administrator - Installation and Sales Support

𝗔𝗯𝗼𝘂𝘁 𝗔𝘁 𝗟𝗮𝘀𝘁 𝗘𝘃𝗲𝗻𝘁𝘀 At Last Events is a leading supplier of premium Christmas decorations, festive displays and seasonal installations for commercial, corporate and public spaces across the UK. We provide a complete Christmas decoration service, from initial design and procurement through to manufacture, installation, project management and post-season removal. Our clients include major retail, hospitality, corporate and public-sector organisations. As we approach our busiest period of the year, we are looking for an 𝗲𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝘁, 𝗼𝗿𝗴𝗮𝗻𝗶𝘀𝗲𝗱 𝗮𝗻𝗱 𝗿𝗲𝗹𝗶𝗮𝗯𝗹𝗲 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗼𝗿 to join our team and provide essential administrative support to our 𝗦𝗮𝗹𝗲𝘀 𝗮𝗻𝗱 𝗜𝗻𝘀𝘁𝗮𝗹𝗹𝗮𝘁𝗶𝗼𝗻 𝗗𝗲𝗽𝗮𝗿𝘁𝗺𝗲𝗻𝘁𝘀. 𝗧𝗵𝗲 𝗥𝗼𝗹𝗲 This is a varied and fast-paced administrative position, working closely with our 𝗢𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀 𝗗𝗶𝗿𝗲𝗰𝘁𝗼𝗿 and supporting the wider sales, project management and installation teams. The successful candidate will play an important role in ensuring that our projects are properly organised, documented and ready for delivery and installation. You will need to be highly organised, able to work to deadlines and comfortable managing multiple tasks at the same time. During our peak Christmas season, the role can become extremely busy, so the ability to remain calm, prioritise workloads and maintain a high level of accuracy is essential. 𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀 Your responsibilities will include, but are not limited to:  - Applying for and managing 𝘀𝗶𝘁𝗲 𝗮𝗰𝗰𝗲𝘀𝘀, 𝘄𝗼𝗿𝗸 𝗽𝗲𝗿𝗺𝗶𝘁𝘀 𝗮𝗻𝗱 𝗶𝗻𝘀𝘁𝗮𝗹𝗹𝗮𝘁𝗶𝗼𝗻 𝗽𝗲𝗿𝗺𝗶𝘁𝘀  - Preparing and completing 𝗛𝗲𝗮𝗹𝘁𝗵 & 𝗦𝗮𝗳𝗲𝘁𝘆 𝗱𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻  - Assisting with 𝗥𝗔𝗠𝗦 𝗮𝗻𝗱 𝗶𝗻𝘀𝘁𝗮𝗹𝗹𝗮𝘁𝗶𝗼𝗻 𝗽𝗮𝗽𝗲𝗿𝘄𝗼𝗿𝗸  - Preparing and maintaining 𝘀𝗮𝗹𝗲𝘀 𝗮𝗻𝗱 𝗽𝗿𝗼𝗷𝗲𝗰𝘁 𝗷𝗼𝗯 𝘀𝗵𝗲𝗲𝘁𝘀  - Producing and managing 𝗶𝗻𝘀𝘁𝗮𝗹𝗹𝗮𝘁𝗶𝗼𝗻 𝗱𝗼𝗰𝘂𝗺𝗲𝗻𝘁𝗮𝘁𝗶𝗼𝗻 𝗮𝗻𝗱 𝘀𝗶𝘁𝗲 𝗶𝗻𝗳𝗼𝗿𝗺𝗮𝘁𝗶𝗼𝗻  - Ensuring installation teams have the correct paperwork and information before attending site  - Ordering 𝗰𝗼𝗻𝘀𝘂𝗺𝗮𝗯𝗹𝗲𝘀, 𝗺𝗮𝘁𝗲𝗿𝗶𝗮𝗹𝘀 𝗮𝗻𝗱 𝗼𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝗮𝗹 𝗿𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀  - Ordering and coordinating 𝗳𝗹𝗲𝗲𝘁 𝗮𝗻𝗱 𝘃𝗲𝗵𝗶𝗰𝗹𝗲 𝗿𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀  - Assisting with the preparation of project and installation schedules  - Raising 𝘀𝗮𝗹𝗲𝘀 𝗶𝗻𝘃𝗼𝗶𝗰𝗲𝘀 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿 𝗳𝗶𝗻𝗮𝗻𝗰𝗶𝗮𝗹 𝗮𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝗼𝗻  - Maintaining accurate records and filing systems  - Liaising with suppliers, clients, contractors and internal departments  - Providing general administrative support to the Operations Director and project teams  - Assisting with other operational and administrative tasks as required 𝗪𝗵𝗮𝘁 𝗪𝗲 𝗔𝗿𝗲 𝗟𝗼𝗼𝗸𝗶𝗻𝗴 𝗙𝗼𝗿 We are looking for someone who is:  - 𝗛𝗶𝗴𝗵𝗹𝘆 𝗼𝗿𝗴𝗮𝗻𝗶𝘀𝗲𝗱 and able to manage multiple priorities  - 𝗘𝗳𝗳𝗶𝗰𝗶𝗲𝗻𝘁 𝗮𝗻𝗱 𝗮𝗰𝗰𝘂𝗿𝗮𝘁𝗲, with excellent attention to detail  - Reliable and able to take responsibility for completing tasks  - Confident communicating with colleagues, suppliers and clients  - Comfortable working in a 𝗳𝗮𝘀𝘁-𝗽𝗮𝗰𝗲𝗱 𝗲𝗻𝘃𝗶𝗿𝗼𝗻𝗺𝗲𝗻𝘁  - Able to work independently while also being part of a wider team  - Competent using 𝗠𝗶𝗰𝗿𝗼𝘀𝗼𝗳𝘁 𝗢𝗳𝗳𝗶𝗰𝗲, particularly Outlook, Word and Excel  - Confident dealing with paperwork, spreadsheets and administration  - Flexible and willing to support the business during our busiest periods  - Ideally experienced in an administrative, operational, sales support, construction, events or project environment Previous experience within the 𝗲𝘃𝗲𝗻𝘁𝘀, 𝗰𝗼𝗻𝘀𝘁𝗿𝘂𝗰𝘁𝗶𝗼𝗻, 𝗶𝗻𝘀𝘁𝗮𝗹𝗹𝗮𝘁𝗶𝗼𝗻, 𝗳𝗮𝗰𝗶𝗹𝗶𝘁𝗶𝗲𝘀 𝗼𝗿 𝗽𝗿𝗼𝗷𝗲𝗰𝘁 𝗺𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝘀𝗲𝗰𝘁𝗼𝗿𝘀 would be advantageous, although it is not essential. The most important qualities are organisation, reliability, attention to detail and a willingness to get involved. 𝗪𝗼𝗿𝗸𝗶𝗻𝗴 𝗛𝗼𝘂𝗿𝘀 The role is primarily 𝗠𝗼𝗻𝗱𝗮𝘆 𝘁𝗼 𝗙𝗿𝗶𝗱𝗮𝘆, working 𝗼𝗻𝘀𝗶𝘁𝗲 from our Hutton, Essex office. 𝗨𝗻𝗳𝗼𝗿𝘁𝘂𝗻𝗮𝘁𝗲𝗹𝘆, 𝘄𝗲 𝗰𝗮𝗻𝗻𝗼𝘁 𝗼𝗳𝗳𝗲𝗿 𝗮𝗻𝘆 𝗿𝗲𝗺𝗼𝘁𝗲 𝘄𝗼𝗿𝗸𝗶𝗻𝗴 𝗳𝗼𝗿 𝘁𝗵𝗶𝘀 𝗿𝗼𝗹𝗲. As November and December are our busiest trading months, 𝗮𝗱𝗱𝗶𝘁𝗶𝗼𝗻𝗮𝗹 𝗼𝗿 𝗮𝗱𝗷𝘂𝘀𝘁𝗲𝗱 𝗵𝗼𝘂𝗿𝘀 𝗺𝗮𝘆 𝗼𝗰𝗰𝗮𝘀𝗶𝗼𝗻𝗮𝗹𝗹𝘆 𝗯𝗲 𝗿𝗲𝗾𝘂𝗶𝗿𝗲𝗱 to support the operational demands of the business. This is a seasonal peak period, and the successful candidate must be prepared to work flexibly when required. 𝗪𝗵𝗮𝘁 𝗪𝗲 𝗢𝗳𝗳𝗲𝗿  - A varied and important role within an established and growing business  - The opportunity to work closely with the Operations Director and wider management team  - A fast-paced working environment with a wide variety of projects  - The opportunity to develop your administrative and operational skills  - A friendly and hardworking team environment  - Potential for the role to develop into a longer-term position for the right candidate 𝗟𝗼𝗰𝗮𝘁𝗶𝗼𝗻 At Last Events Limited Hutton, Essex 𝗜𝗺𝗺𝗲𝗱𝗶𝗮𝘁𝗲 𝘀𝘁𝗮𝗿𝘁 𝗮𝘃𝗮𝗶𝗹𝗮𝗯𝗹𝗲. We are looking for someone who can make an immediate contribution to the business and become an integral part of our operational team during the busy Christmas season.