Office Administrator

Office Administrator - Commercial Property Sector

Permanent opportunity- £31,000

Join a Busy and Well-Established Legal Firm

An excellent opportunity has arisen for an experienced Office Administrator to join a leading legal practice's Commercial Property department. This role is ideal for a proactive, organised individual who enjoys providing essential administrative support and helping a team deliver outstanding client service.

This is an office-based position and can accommodate either full-time or part-time working arrangements.

The Opportunity

Working within a busy property law environment, you will provide high-quality administrative support across the department, ensuring the efficient day-to-day operation of the team and contributing to a seamless client experience.

Previous experience supporting a Commercial Property or Residential Conveyancing department within a law firm is desirable.

Key Responsibilities

• Sort and scan incoming post, directing correspondence to the appropriate teams and departments.
• Update the firm's practice management system and maintain key dates and diary records.
• Complete client file opening, closing and archiving processes.
• Print, photocopy and file legal documentation.
• Handle incoming telephone calls, take messages and direct enquiries appropriately.
• Liaise with clients and external organisations via telephone and email.
• Process and prepare outgoing post.
• Provide reception cover and answer main telephone line calls when required.
• Ensure meeting rooms are prepared before meetings and cleared afterwards.
• Welcome clients and visitors to the office in a professional manner.
• Assist with department-specific administrative duties.
• Provide general clerical and ad hoc support as required.

What You'll Bring

Skills and Experience

• Previous administrative experience within a Commercial Property or Residential Conveyancing department of a law firm.
• Excellent written and verbal communication skills.
• A professional and confident telephone manner.
• Competent IT skills, particularly in Microsoft Word and Excel.
• Strong organisational skills with the ability to prioritise workload effectively.
• High levels of accuracy and attention to detail.
• Ability to work to tight deadlines and perform well under pressure.

Personal Qualities

• Reliable and professional in approach and presentation.
• Enthusiastic, hardworking and able to demonstrate initiative.
• Flexible with a proactive attitude toward work.
• A collaborative team player who can also work confidently using their own initiative.

Location and Working Pattern

• Office-based role.
• Full-time or part-time hours will be considered.

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