Office and Marketing Administrator

Job Title: Office & Marketing Administrator Location: London Job Type: Full Time – 5 Days in office - £45,000–£60,000 Our client is a well-established real estate investment and management business with an international presence and a growing UK and European logistics and industrial investment portfolio. The business provides a collaborative and professional environment, working closely with investors, brokers, legal advisers, property managers and senior leadership. We are now recruiting for an experienced Office & Marketing Administrator to provide comprehensive administrative, office management, marketing, leasing and operational support to the UK team. This is a varied role requiring someone who is highly organised, proactive and comfortable managing multiple priorities in a fast-paced environment. The successful candidate will act as a key point of contact for the office, supporting day-to-day operations while also assisting with senior leadership, CRM and data management, leasing activity, events and property-related administration. Key Responsibilities Office Management & Operations

• Oversee the day-to-day running of the office, ensuring a professional and well-organised environment.
• Manage office supplies, kitchen provisions, inventory and related expenses.
• Coordinate office equipment, IT requirements and workspace setup for employees and visitors.
• Liaise with building management, landlords and external vendors regarding maintenance and access.
• Coordinate with external IT providers and provide basic troubleshooting support.
• Support onboarding arrangements for new hires and visitors. Administrative & Executive Support
• Manage scheduling and diary coordination across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation and itineraries.
• Prepare and submit expense reports and track team budgets and operational expenses.
• Provide administrative support to senior leadership during UK visits.
• Assist with presentations, reports and business correspondence.
• Maintain business contacts and CRM records. Lease Administration & Document Management
• Maintain accurate lease, transaction and operational records.
• Manage document execution processes, including electronic and physical signatures.
• Coordinate with brokers, legal advisers and third parties to ensure documents are completed on time.
• Maintain organised digital and physical filing systems. CRM & Data Management
• Maintain and update the CRM system, ensuring data is accurate and complete.
• Support leasing, operational and reporting data entry.
• Assist with the preparation and distribution of reports for the UK team. Marketing & Leasing Support
• Coordinate the production and distribution of leasing and marketing materials.
• Ensure marketing materials align with company brand standards.
• Support leasing activity tracking, reporting and communication.
• Arrange printing and distribution of marketing collateral.
• Maintain organised templates, presentations and documentation. Events & Office Experience
• Plan and coordinate broker events, investor meetings and corporate functions.
• Organise internal meetings, offsites and team-building activities.
• Coordinate venues, catering, travel, RSVPs and event materials.
• Ensure a high-quality experience for visitors, clients and stakeholders. Property & Asset Management Support
• Assist with property management agreement administration and tracking.
• Support acquisition processes, including due diligence, transition checklists and documentation.
• Process invoices, track payments and liaise with accounting and third-party property managers.
• Assist with management fee invoicing and payment tracking.
• Support wider reporting and property administration activities. Key Requirements
• Previous experience in an administrative, office management or similar support role, ideally within real estate.
• Strong organisational skills and excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced and demanding environment.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office.
• Experience with CRM systems, particularly Salesforce, would be advantageous.
• Experience with Concur or similar expense management systems would be advantageous.
• Confident liaising with senior stakeholders, brokers, legal advisers, vendors and external contacts.
• Proactive, reliable and able to work independently with a high level of personal responsibility.
• Professional approach with strong interpersonal skills and a genuine can-do attitude.
• Comfortable working in an office-based environment five days per week.
• Ability to work collaboratively with UK and international teams.