Band 3 Administrator - Diabetes and Bariatric Research Team

North Bristol NHS Trust (NBT) and University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) have merged as of 1st July 2026 to become Bristol NHS Foundation Trust. This creates an exciting future that brings together the best of both organisations. As a single, strong and sustainable organisation, we will not only be able to deliver better outcomes for our patients and fairer care for our population, but it will also provide greater opportunities for our people. Bristol NHS Foundation Trust recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life. Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can. Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this. Job Overview Research Administrator - Band 3 - Diabetes and Bariatric Research Team Are you looking for a new challenge in a team with a fast-developing portfolio of research? We are advertising for an organised, enthusiastic and friendly administrator to join the Diabetes and Bariatric Research Team. The post will be part of a high-performing research team and will provide administrative, financial and invoice management support. The successful candidate will be proactive, organised and will enjoy being part of a team that are striving to improve patient care through high quality research. As part of this friendly team you will help us to deliver our portfolio of research/governance/commercial studies and contribute to improving the care for this group of patients. This role will offer an opportunity to develop administrative and finance skills through supported, hands on experience but also ongoing training in finance management and research processes. If you would like to learn more about the role please do get in touch, we welcome informal visits. Please contact sharon.tovey@nbt.nhs.uk and shenede.coppin@nbt.nhs.uk or telephone 0117 414 8125 Main duties of the job The post-holder must be competent in managing databases, excel spreadsheets and all microsoft programs. Training and support will be provided. We are looking for someone with experienced administrative skills to support the research delivery teams and liaise with external organisations. Effective written and interpersonal communication is essential due to the nature of the role. We are a well established research team offering a friendly and supportive work environment with access to relevant learning and training opportunities to support your development. Working for our organisation Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston. Detailed Job Description And Main Responsibilities The post holder will have;

• Excellent communication skills
• A good working knowledge of the full range of Microsoft Office applications
• Previous administrative experience including dealing members of the public, prioritising and organising work, including filing They must be able to communicate effectively with all groups of staff and patients via telephone, email and face-to-face. The Main Duties Of The Post Will Involve
• Providing administrative support to the research teams as appropriate:
• • Entering data on to databases
• • Sending questionniares to patients
• Collecting Patient Reported Outcome Measure Scores from patients
• Administration of research study documentation.
• Maintaining accurate study records on individual study databases and the Trust R&D database.
• Providing support to the research team by:
• • Typing and amending documents
• • Photocopying, printing, sending emails as and when required
• Using initiative to manage own workload independently, referring to Line Manager when difficulties are encountered
• Promoting systems and excellent communication between research infrastructure team and external parties and ensure this is maintained by:
• • Attending team meetings to provide/receive feedback
• • Ensuring there is an effective system in place for passing on messages
• Maintaining a safe and secure working environment for self, internal and external visitors
• Handling personal, sensitive (commercially and otherwise), confidential information. Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake Person specification Education/Training/Qualifications Essential criteria
• Level 3 qualifications (such as A levels, diploma level 3, NVQ 3 etc) or equivalent qualifications or relevant experience
• Maintain mandatory training required for the role
• Undertake and maintain ICH-GCP certification Work Experience Essential criteria
• Competent IT/digital literacy skills and expectation to develop these in line with the needs of the service
• Previous administrative or relevant experience
• Demonstrates continuous professional development (CPD).
• Effective communication, interpersonal, and influencing skills
• Able to prioritise, organise, and make decisions in relation to own work with support
• Attention to detail and ability to meet deadlines
• Willingness to support junior staff
• Able to deal with non-routine enquiries and situations Knowledge/Skills/Abilities Essential criteria
• Experience in administrative or research-related tasks.
• Experience in working to protocols, policies, and procedures Desirable criteria
• Experience in contributing to service improvement or development Persoanl Qualities Essential criteria
• Adaptability and flexibility to meet the needs of the service
• Ability to work under pressure and promote a positive working environment Desirable criteria
• Ability to be mobile to meet the needs of the post We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to Bristol NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments. Important Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form. Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job. As a guide interviews should usually take place within 3 weeks of the closing date. When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.