Employee Services Coordinator - Medical HR

Job Overview Accelerate you career within Medical Workforce! Join Frimley's Medical Workforce Team and play a key role in delivering a responsive, high-quality employment service to our doctors and managers. We are looking for an organised and customer-focused Employee Services Coordinator to join our Medical HR team. The Role You will provide high-quality administrative and advisory support across the employee lifecycle, acting as a key point of contact for doctors, managers and colleagues. This role includes responding to queries on doctors' terms and conditions, processing contractual changes, preparing employment documentation and supporting visa and immigration-related enquiries. About You You will need excellent attention to detail, strong communication skills and the ability to manage competing priorities in a busy HR environment. Why Frimley NHS Foundation Trust

• Join an NHS Trust dedicated to transforming lives every day.
• Enjoy flexible work, great benefits, and a dynamic team culture. Main duties of the job
• Respond to employment queries, providing accurate advice
• Process contractual variations, staff changes and leavers accurately and promptly.
• Prepare certificates of employment and other employment documentation.
• Maintain accurate employee records and update the Electronic Staff Record (ESR).
• Assist with visa and immigration-related queries
• Advise managers on operational employment matters and doctors' terms and conditions.
• Undertake Registration Authority duties, including supporting smartcard management.
• Deliver excellent customer service Working for our organisation Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users. Frimley Health Trust benefits on Vimeo Detailed Job Description And Main Responsibilities For a full list of responsibilities and tasks associated with this role, please refer to the job description/person specification attached to this vacancy. Person specification Qualifications Essential criteria
• A-levels or equivalent academic standard, or equivalent experience
• Certificate in HR Practice (CHRP / CPP) or equivalent level of experience Desirable criteria
• Evidence of continuing professional development Experience Essential criteria
• Experience of working with HR and processes and procedures
• Experience of working in a customer service environment and part of a team Desirable criteria
• Experience of using the Electronic Staff Record (ESR) system
• Experience of working in a Medical Workforce department Skills & Knowledge Essential criteria
• Excellent customer service, communication and interpersonal skills
• Ability to manage conflicting priorities and work to tight deadlines and targets
• Excellent organisational and planning skills
• Knowledge of records management, information governance and data protection Desirable criteria
• Understanding of UK immigration law and work permit regulations
• Knowledge of NHS terminology / procedures Special Requirements Essential criteria
• Ability to travel across Trust sites Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities. Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first. We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services. We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helps us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations. Alongside estates' investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, savings time and carbon, whilst delivering excellent quality of care. Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together. Apply online now