Company Secretarial Assistant

at Gleeds

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About this opportunity Gleeds is a world class management and construction consultancy with over 130 years` experience in the property and construction industry. We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team. The main purpose of the role is to assist in all aspects of office management, secretarial duties and to support business development initiatives. In addition, there are personal assistant duties supporting the relevant Director. The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. Whilst we consider this role to be full time, we are willing to be flexible on both the start/finish times and the total number of hours worked in the week. Responsibilities
Undertaking general office management, secretarial and administration duties comprising accepting and routing telephone calls, diary management, managing meeting bookings and catering, office accounts and office housekeeping
taking messages
typing/word processing, this will include typing of dictation
attending meetings and taking minutes
filing
organising meetings
using a variety of software packages
assistance in preparation of bid documents and fee proposals
booking transport and accommodation
managing databases
implementing and maintaining procedures/administrative systems
liaising with staff, suppliers and clients
preparing letters, presentations and reports Candidates should have proven experience in similar secretarial/administrative roles, where you will have been responsible for supporting a team of several people. You should have an eye for detail, be able to manage your own time and be able to work to deadlines. We are looking for an organised, helpful team player who is proactive along with a "can do" attitude and able to work in a fast-paced environment. Overall, this role requires a combination of excellent secretarial ability, good verbal and written communication skills, and a professional approach to all aspects of your work. Previous experience of working within a professional service and/or the building or property industry is preferred. You will be a team player and work as part of a team. You will have intermediate to advanced knowledge of working with Microsoft Office Suite, with exceptional Word, PowerPoint and Excel skills. Experience of working with the Adobe Design Package would be an advantage. Ideally you will have a business administration or marketing related qualification, and GCSE in English. As a Gleeds team member, you will have access to:
Opportunities to develop and grow your career
A contributory pension scheme
Employee Assistance Programme
Flexible working arrangements
Who we're looking for; To deliver the role, the candidate will need to demonstrate that they can follow processes, work in a high-volume task orientated role and have excellent time-management skills and be able to work on multiple in-house IT systems. You will also have a good attention to detail with the ability to problem solve, work well as part of a team and be confident with good communication skills.
About us Gleeds is a global property and construction consultancy with over 150 years of expertise, operating in 28 countries worldwide. From iconic landmarks to critical infrastructure, we drive innovation, sustainability and value, delivering transformative projects that shape communities and redefine the built environment.

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