Medical Secretary Coordinator

For questions about this job, contact: Name: Stacey Boardman Position: Business Manager Email: staceyboardman@nhs.net Shortlisting Date: 19th October Interview Date: week commencing 2nd November 2026 Job Summary We are looking for an enthusiastic, organised, and proactive Senior Medical Secretary to join our Paediatric Liver and Renal team at Leeds Children's Hospital. This is an exciting opportunity for an experienced medical secretary or administrative professional to play a key role in supporting consultants, clinicians, and the wider multidisciplinary team in delivering outstanding patient care. Working in a busy and rewarding environment, you will provide comprehensive secretarial and personal assistant support, manage patient pathways, coordinate complex diaries, oversee clinical correspondence, and help ensure patients receive timely and efficient care throughout their treatment journey. As a senior member of the administrative team, you will supervise and support a small team of medical secretaries and clerical staff, helping to maintain high standards of service delivery while driving continuous improvement in administrative processes. You will also act as the service MDT Co-ordinator, supporting data quality initiatives, producing reports, and ensuring accurate clinical data is maintained for both internal and external stakeholders. The successful candidate will have excellent organisational, communication, and prioritisation skills, with experience of working in a healthcare administrative or medical secretarial environment. You will be able to work independently, manage competing demands, and build effective working relationships with patients, families, clinicians, and colleagues across the organisation. Why you should join our Team Leeds Children's Hospital covers 27 medical and surgical specialties and is one of the largest specialist children's hospitals in the country. We have over 20 inpatient wards, employ over 800 nurses and last year held over 170,000 outpatient appointments and treated over 25,000 surgical patients both electively/non-electively. What You Will Bring To The Role The successful candidate will provide comprehensive secretarial and administrative support to consultants and the wider clinical team within the Paediatric Liver and Renal Service. They will be responsible for managing patient pathways, coordinating clinics and appointments, monitoring waiting times, handling patient and family enquiries, and ensuring clinical correspondence is processed within Trust standards. The post holder will also supervise a small team of medical secretaries and clerical staff, support service improvement initiatives, coordinate multidisciplinary team (MDT) data management, and work closely with clinicians and managers to ensure the smooth running of the service and the delivery of high-quality patient care. Please see the attached job description for further information about this vacancy. About Leeds Teaching Hospital NHS Trust Our Trust values The Leeds Way is working together to support each other and deliver the best possible care to patients. We are…. Responsible Open and Honest One Team Kind Our Trust priorities Our purpose: Excellent, safe and sustainable care for every patient every time Our Priorities People Improvement and Innovation Partnerships Outcomes Sponsorship Eligibility To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here. We reserve the right to close this advert early if we receive a high number of suitable applications.