Events Officer

Summary Are you someone who thrives on bringing events to life and making every detail count? About the role You will be part of the Climate Group's Events team and will work closely with colleagues across Communications, Content, Marketing and senior leadership. The team delivers a portfolio of high‑profile events that support Climate Group's mission to drive climate action through collaboration and momentum, including global convenings, leadership roundtables and Climate Week NYC. These events play a key role in bringing together governments, businesses and partners to share solutions and accelerate progress. More information on our flagship initiatives can be found on our website. By supporting the planning and delivery of these events, you will help turn strategy into action. You will contribute directly to creating well run, engaging experiences for delegates, speakers and partners, ensuring the right people are in the room and able to connect effectively. Through strong organisation, clear communication and hands‑on support, you will help the team enable impactful conversations that advance ambitious climate leadership around the world. Key responsibilities will include: Event coordination & administration

• Provide day‑to‑day support to the Events team on project plans, schedules and documentation
• Help keep event timelines, calendars and records up to date
• Coordinate the organisation of meetings, agendas and minutes
• Manage event administration tasks such as shipping, inventory, invoices and credit card reconciliation
• Support post event feedback collection and reporting
• Minute taking for project related meetings Delegate management & event systems
• Support the setup and maintenance of event registration platforms (Cvent)
• Help manage delegate communications, registrations, reminders and badging
• Manage lanyard orders and on‑site registration preparation
• Monitor the events inbox and respond to delegate logistics queries
• Support the use of event software, apps and tools across events
• Support with events project management tool Click Up. Logistics & event delivery
• Assist with event logistics including venues, suppliers, catering, AV and transport, taking ownership of tasks where required.
• Manage staff travel and accommodation arrangements
• Prepare event materials such as agendas, signage, briefing documents and cue cards
• Provide support during on‑site delivery, including registration and session logistics
• Assist with Climate Week NYC delivery where required Content & speaker support
• Help manage speaker forms and track information across systems (GRIST)
• Support speaker registrations and respond to basic speaker queries
• Preparation of speaker materials for print, AV and translation Team collaboration & communication
• Work closely with internal teams including Comms, Marketing and Content
• Share clear updates and follow up on information needed for events
• Support wider organisational meetings with minute taking when required
• Knowledge of the following systems useful – CVENT, Click Up, Grist, Hub Spot, Sli.Do As a mission-driven organisation, we may ask colleagues to take on temporary assignments or secondments in a different team to support organisational priorities. We see these as opportunities for development and internal mobility, managed transparently and with appropriate support. You'll work in a highly collaborative, international environment, where a diversity of perspectives and experiences is valued and encouraged. About you Essential
• Proven experience delivering or coordinating events, projects or complex operations, with responsibility for managing tasks independently.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines independently.
• Strong attention to detail and a methodical approach to work.
• Clear and professional communication skills with the ability to liaise directly with internal stakeholders, suppliers and partners.
• Confidence working with digital tools and systems e.g. Microsoft Office, Click up, GRIST, Hub Spot) with a willingness to learn new platforms. Experience working with CVENT would be very useful for this role.
• Ability to work collaboratively with colleagues across different teams, with the ability to identify issues early and take action without close supervision.
• A proactive, reliable approach and willingness to support others
• Ability to remain calm and flexible in a fast paced environment, particularly around live events.
• An understanding of, or enthusiasm for, Climate Group's mission and commitment to climate action Desirable
• Experience managing event registration platforms or event technology (e.g. Cvent).
• Experience working directly with suppliers, including briefing, coordination and follow‑up.
• Experience supporting the coordination and management of speaker and session information across events.
• Experience managing updates to agendas and speaker details in Cvent as programmes evolve.
• Familiarity with budgeting, reconciliations or financial administration linked to events.
• Experience supporting high‑profile or multi‑stakeholder events.
• Confidence contributing to reporting or process improvement.
• Experience of working on Global events, in different currencies and time zones.
• Interest in sustainable event delivery or working within a climate focused organisation.

About Climate Group Climate Group drives climate action. Fast. Our goal is a world of net zero carbon emissions by 2050, with greater prosperity for all. We focus on systems with the highest emissions and where our networks have the greatest opportunity to drive change. We do this by building large and influential networks and holding organisations accountable, turning their commitments into action. We share what we achieve together to show more organisations what they could do. We are an international non-profit organisation, founded in 2004, with offices in London, Amsterdam, Beijing, New Delhi and New York.

Where you'll work Based in our London office, near the iconic Tower Bridge, you'll enjoy a flexible hybrid working arrangement of five days in the office over the fortnight. Our office is designed to support both collaborative work and focused individual time. It includes accessible facilities, a well-equipped gym, secure bike storage, and showers. Plus, we're easy to reach by bike and public transport. The role will require occasional international travel. What we offer At Climate Group, our people are at the heart of what we do. You'll join a global community of bold, ambitious doers committed to driving climate action fast. This is a 12-month fixed-term contract. The salary offered is £29,500 to £30,249 per annum, based on experience. Many of our people work flexibly in different ways, including part-time. Please talk to us at interview about your preferred ways of working and if it works for the role and the team, we'll do our best to accommodate. To enable sustainable high performance in support of our mission, while prioritising the health and wellbeing of our people, we offer a 9-day fortnight. This is a way of working that encourages smarter planning and effective prioritisation, where each fortnight includes either a scheduled non-working day or a bank holiday. It is a flexible, non-contractual benefit that may adapt around business needs and periods of higher workload. Beyond working alongside friendly, motivated colleagues who will support and challenge you, we offer a fantastic benefits package:

• Generous holiday allowance: 25 days annually, plus public holidays and 3 extra days for our Christmas to New Year closure
• 10% employer pension contribution: Non-contributory scheme available after three months' service
• Long-service reward: An additional day's holiday after three and six years with us
• Flexible and hybrid working: Supporting your work-life balance
• Comprehensive health benefits: Cash plan and private medical insurance after completing probation
• Family-first policies: Enhanced maternity, paternity, and adoption leave, plus support for fertility treatments
• Wellbeing perks: Monthly wellbeing allowance and Headspace membership
• Additional leave options: Paid leave for volunteering, moving house, and getting married
• Peace of mind: Life assurance from your first day
• Cycling support: E-bike and bike loan scheme up to £1,000
• Travel made easier: Season ticket and e-bike membership loan scheme
• Investing in you: Learning and development opportunities to help you thrive in a global, purpose-driven organisation Apply now Ready to make an impact? Apply now with your CV and a one-page cover letter that highlights how your experience and values align with our mission. If you need further information, would like the job advert in an accessible format, or require additional support at any stage of the recruitment process, please reach out to Rachel Dick, Senior Events Project Manager, rdick@climategroup.org. The closing date for applications is midnight BST on Tuesday 13th October 2026. We'll be holding interviews on a rolling basis, so we encourage early applications. To be eligible for this position, you must already have the right to work in the UK. Climate Group is unable to sponsor work visas or cover any related costs, including cases where candidates are willing to cover the costs themselves. We will not be working with recruitment agencies for this role.