Lw256057 -project Administrator - PEF

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. Project Administrator Band 3 salary in line with current Agenda for Change pay scales 30 hours per week Fixed Term/Secondment 18 months Based at Aberdeen Royal Infirmary, with hybrid working and travel across NHS Grampian as required A full UK driving licence is required for this post. NHS Grampian is seeking an enthusiastic, organised and values-driven Project Administrator to provide high-quality administrative and coordination support for the delivery of our Parental Employability Framework. This is an exciting opportunity to contribute to NHS Grampian's Anchor Organisation ambitions by supporting the systems, processes and communications that help create accessible employment pathways for parents who are at risk of poverty. The post holder will support the day-to-day administration of the project, working closely with the Employability Officer - PEF, Local Employability Partnerships, third sector providers, education partners, recruitment colleagues and NHS services. The role will include arranging meetings, preparing papers, maintaining action logs, supporting communications, updating records, monitoring responses and helping ensure that project information is accurate, accessible and well organised. You will be confident using Microsoft 365 applications, including Outlook, Teams, Excel and SharePoint, and able to communicate clearly and professionally with a range of internal and external stakeholders. You will have strong attention to detail, good organisational skills and the ability to manage competing administrative priorities while maintaining confidentiality and escalating issues appropriately. The successful candidate will have experience of administrative support, project administration, information management or a related role. You should be able to maintain accurate records, prepare documents and spreadsheets, coordinate diaries and meetings, support data collection and reporting, and assist with the smooth running of project activity across multiple partners and workstreams. This role will suit someone who enjoys working in a busy project environment, takes pride in providing reliable administrative support and is motivated by work that improves access to opportunity. In return, you will play an important role in supporting NHS Grampian's wider work on employability, fair work, child poverty and community wealth building. Informal enquiries For further information or an informal discussion about the role, please contact Nicola Ogilvie at Nicola.ogilvie@nhs.scot Interviews to be held on 06 November 2026. Additional Information For Candidates AI-generated content for the completion of Supporting Statements may lack specificity and fail to address key criteria outlined in the job description. Personalisation is essential to convey individual skills, knowledge, and experiences effectively. Shortlisted candidates will be invited to attend the interview in person. Alternative arrangements or adjustments will be considered in the event there are circumstances that may prevent candidates attending in person to ensure it is inclusive and accessible to all. You should apply for this post by completing the application process on Jobtrain. DO NOT upload a CV as this will not be used for short listing purposes. Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications. For help to complete an application on Job Train please follow this link: To View Our Accessibility Statement, Please Follow This Link Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please ensure that the address you provide on your application form is your current place of residence for your present workplace, and that your identification confirms this address. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates. Please contact Jobtrain Candidate Support Hub - for advice and support with any system issues. We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain. Once you have submitted your application form you will be unable to make any amendments. Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Grampian.

• Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering. NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.