Administration Specialist - Germany

Key Objectives & Responsibilities:

1. Daily Operation Management

• Be responsible for procuring, replenishing and maintaining office supplies and various daily necessities (such as coffee, drinking water, etc.) to ensure an adequate supply of materials.
• Maintained office equipment and facilities to ensure their normal operation and promptly handled equipment failures.
• Create and maintain a clean, comfortable and stylish office environment, and regularly inspect the sanitation conditions of the office area.
• Arrange office visitor reception matters and provide considerate reception services.
• Keep close contact with suppliers, service providers and external partners to ensure the smooth progress of various cooperations.
• Provide support for other colleagues' business travel arrangements, including flight ticket booking, visa application and other related matters.
• Be responsible for the coordination of meetings and activities, including venue arrangement, meeting materials preparation, etc.

1. Document and System Management

• Maintain an accurate record and filing system for administrative and company documents to facilitate document retrieval and access.
• Ensure that all employees comply with company policies and office procedures, and promptly remind and correct violations.

1. Other Support Work

• Assist in IT material management, delivery and maintenance to ensure the normal flow of IT materials.
• Provide general support for visitors and employees as needed to solve the problems they encounter in work.
• Strictly abide by the supervisor's task assignment orders and job responsibility delegations, and efficiently complete various work tasks.

Qualifications

1. Work Experience : Over 3 years of work experience in office management or related fields.

2. Skill Requirements : Possess organizational and coordination skills, office equipment maintenance skills, data analysis skills, and document management skills.

3. Language Proficiency : Proficient in English and German.

4. Interpersonal Communication : Good at communication and able to build good cooperative relationships with all parties.

5. Problem - handling Ability : Strong adaptability and problem - solving ability.

We offer:

• Performance-based competitive remuneration

• Team-building activities

• Participation in Europe's zero-emission transition

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏