Executive Assistant Team Secretary

Personal Assistant / Team Secretary Location: London (Hybrid Working) Salary: Up to £50,000 per annum Employment Type: Permanent, Full-Time The Opportunity We are recruiting an experienced and highly organised Personal Assistant to join a well-established organisation within the insurance sector. This is an excellent opportunity to support C-Suite in a busy, fast-paced environment where no two days are the same. You will play a key role in ensuring the smooth running of their day-to-day activities, managing competing priorities and providing proactive, high-level administrative support. Key Responsibilities

• Managing complex diaries, scheduling meetings and coordinating appointments across multiple stakeholders.
• Organising internal and external meetings, preparing agendas, taking minutes and tracking actions.
• Coordinating domestic and international travel, including detailed itineraries and accommodation.
• Preparing professional presentations, reports and correspondence.
• Organising off-site meetings, leadership events and presentations.
• Managing expenses, invoices and reconciliations.
• Handling confidential and sensitive information with discretion.
• Building strong relationships with senior stakeholders across the business.
• Anticipating challenges, resolving scheduling conflicts and identifying opportunities to improve processes.
• Supporting wider leadership teams and contributing to ad hoc projects. About You We are looking for a confident, proactive and adaptable PA who thrives in a busy corporate environment. You will ideally have:
• Proven experience supporting senior Executives or C-suite leaders.
• Exceptional diary management and organisational skills.
• Excellent communication skills and a professional approach.
• Strong Microsoft Office skills, particularly Outlook, Excel and PowerPoint.
• Experience coordinating complex international travel and expenses.
• The ability to manage multiple priorities and work effectively under pressure.
• Excellent attention to detail and a high level of discretion.
• A positive, solutions-focused attitude and the confidence to work independently. Previous experience within insurance, financial services or another professional corporate environment would be advantageous. What's on Offer?
• Salary up to £50,000
• Hybrid working in London
• Opportunity to work closely with senior business leaders
• Varied and engaging responsibilities
• Established and professional insurance environment Apply today or get in touch for a confidential conversation.