Executive Assistant to Assistant Directors

Location: Leicester

Pay Rate: £14.37 per hour

Contract: Temporary

We are currently recruiting for an experienced Personal Assistant / Secretariat Support Officer to provide high-level administrative and secretarial support to senior leadership within a busy public sector environment.

This is an excellent opportunity for a professional and highly organised individual with previous experience supporting senior managers or directors in a PA, Executive Assistant, or Secretariat role.

Key Responsibilities

• Providing full confidential PA and secretarial support to senior leaders.
• Managing complex electronic diaries, scheduling meetings and coordinating appointments.
• Organising travel arrangements and meeting logistics.
• Preparing agendas, reports, presentations, minutes and other documentation to a high professional standard.
• Screening and responding to telephone calls, emails and correspondence.
• Acting as a key point of contact for internal and external stakeholders.
• Monitoring, tracking and prioritising incoming and outgoing correspondence.
• Supporting the management of complaints, enquiries and sensitive issues.
• Producing and distributing service updates and communications.
• Assisting with meeting administration, including minute taking and follow-up actions.
• Maintaining confidentiality and handling sensitive information appropriately.
• Providing cover and support across the wider secretariat function when required.

Candidate Requirements

• Previous experience working as a Personal Assistant, Executive Assistant, Senior Administrator or Secretariat Support Officer.
• Experience supporting senior managers, heads of service, directors or executive teams.
• Strong diary management and meeting coordination skills.
• Excellent minute taking and administrative skills.
• Ability to draft professional correspondence and reports.
• Strong communication and organisational abilities.
• Competent user of Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Ability to manage multiple priorities and work to deadlines.
• Experience dealing with confidential and sensitive information.

Essential Requirement

Applicants must have relevant PA or secretarial experience clearly detailed on their CV. Applications that do not demonstrate previous experience supporting senior managers or directors will not be considered.