Office Administrator

Job Title Office Administrator   Version:  1 Reporting to Office Manager Job Overview: ·            Our growing company is searching for experienced candidates for the position of office administrator to assist with day-to-day administration. Please review the list of responsibilities and qualifications below. If you don't fill all of the qualifications, you may still be considered depending on your level of experience. Key Responsibilities: ·            Answering the telephone and dealing with enquiries through email and over the phone ·            Report writing - including creating / updating Visio drawings ·            Conduct quarterly First Aid Kit checks ·            Maintain office, engineer and vehicle consumables ·            Cover staff absence  ·            Assist with ISO requirements   ·            Updating records/information systems ·            Keep up to date records of customer work schedules ·            Organise engineer accommodation & travel requirements ·            Undertake other activities which at times maybe requested by the company Experience / Skills: ·        Good communication skills ·        Attention to detail ·        Excellent spoken and written English language ·        Proven ability to handle different levels of customers via e-mail and phone calls  ·        Inter personal skills maintaining positive and constructive working relationship with customers, suppliers and company staff ·        Familiarity with office management procedures  ·        Time management working with important deadlines ·        Ability to multi-task and work to high quality levels ·        Background of busy working environments and small team working ·        Good use of Microsoft Office applications; Word - Excel & Outlook