Legal Secretary

We are looking for a Legal Secretary to join our team on a UK remote-working basis. You will provide dedicated, high-level secretarial and administrative support exclusively to two partners with demanding practices and frequent travel schedules. The role is varied and fast-paced and requires a highly organised, proactive and responsive individual who can manage competing priorities, anticipate requirements and help ensure that the partners' practices operate efficiently. You will act as a key point of coordination for diaries, travel, communications, client and matter administration, billing and day-to-day practice management. Secretarial and administrative support

• Typing and other word processing tasks, including PDF editing
• Amending lengthy, complex legal documents in an accurate and timely manner
• Checking and proofreading documents and amending as necessary
• Filing and correspondence duties in iManage
• Telephone and conference calls duties
• Proactively manage complex and frequently changing diaries, arranging and prioritising meetings across multiple time zones
• Checking and processing business related expense claim forms
• Assisting with conflict checks and file opening procedures
• Booking meeting rooms and catering (in Receptionist's absence)
• Monitoring and managing the partners' inboxes as agreed, identifying urgent matters, organising correspondence, flagging deadlines and assisting with routine follow-up
• Assisting with conflict checks, client due diligence and new client and matter opening procedures
• Deal with billing and month end procedures and general finance duties CRM system (Peppermint)
• Adding partner and fee earner contacts and ensuring data is up to date to include accurate profiling of contact
• Adding partner and fee earner marketing & business development (M&BD) activities to contacts list
• Recording marketing and business development activity and assisting with meeting preparation and follow-up
• Supporting the coordination of client events, conferences and other business development commitments where required Other
• Work closely with the wider secretarial and business services teams and provide reasonable cover where required, while maintaining primary responsibility for the two partners
• Secretarial / team cover when required
• Undertake other administrative and practice-support duties consistent with the role The ideal candidate will have:
• Been educated to GCSE / A-Level standard (or equivalent)
• Previous experience in a senior legal secretary, executive assistant or comparable professional-services support role
• Demonstrable experience supporting senior stakeholders with complex diaries, travel and competing priorities
• Proficiency with MS Office applications, including PowerPoint, and Elite (or equivalent)
• Good typing speeds and accuracy are essential
• Previous experience of working in a legal environment is strongly preferred
• Secretarial / administration qualifications advantageous The role is based on 35 hours per week, with a 60-minute unpaid lunch break each day. Standard working hours are:
• Monday to Thursday: 12.00pm to 8.00pm
• Friday: 11.00am to 7.00pm Benefits
• 25 days' annual holiday, with the option to buy or sell up to five days per financial year
• Discretionary bonus scheme
• Private medical insurance from your first day, with previous medical conditions disregarded and the option to add family members at your own cost
• Pension scheme
• Permanent health insurance
• Life assurance of four times annual salary