Human Resources Administrator - Fixed Term Contract, Hillsborough, NI

About The Role

Role: Human Resources Administrator

Contract: 1x year Fixed Term Contract

Location: Hillsborough, NI

We are seeking a proactive and detail-oriented Human Resources Administrator to support the services offered within the HR team. Reporting directly to the Human Resources Coordinator, this role plays a vital part in delivering high-quality administrative support across the business.

As a Human Resources Administrator, you will manage a variety of day-to-day tasks, including data management, onboarding coordination, and employee support, ensuring the smooth operation of our HR processes.

Please note: This is an initial 1x year fixed term contract.

Key Responsibilities:

• Maintain accurate and up-to-date employee records in HR systems.
• Process new starter and contract change documentation.
• Provide payroll-related information to the finance team.
• Prepare HR reports and metrics as required.
• Respond to routine HR queries from employees and managers.
• Support HR projects and initiatives as directed by the HR Coordinator.
• Assist with audits and compliance checks.
• Produce and submit weekly and monthly management reports.
• Ensure compliance with data protection and confidentiality standards.
• Ensure adherence to company policies and employment legislation.
• Coordinate all aspects of onboarding, ensuring a smooth and positive experience.
• Arrange Travel When Required
• Track and process probationary periods, including preparing review documentation and supporting managers with timely evaluations.

This job description is intended to give the post holder an appreciation of the role envisaged for the Human Resources Administrator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Handle the receipt and processing of invoices and speeding fines, ensuring accurate record-keeping and communication with relevant employees.

Essential

• Strong IT skills to include Microsoft suite and good working knowledge of Internet Explorer or equivalent
• Proven administrative experience in a busy working environment
• Excellent organisational skills, with strong communication and interpersonal skills
• Uses own initiative when approaching tasks.
• Stellar attention to detail and adaptability

Desirable

• Exposure to the Construction industry
• Experience within a HR team

Our Commitment

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences.

We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:

• Email: hr-jgc.resourcing@graham.co.uk

• Phone: 07384 916355

• Email: louise.hunter@graham.co.uk

• Phone: 07384 916355

We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance.

A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request.

GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.

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