Executive Assistant

Job Title: Personal Assistant

Location: Southampton

Hours: Full Time (Monday to Friday)

Salary: Up to £40k per annum

Duration: Permanent

Key Responsibilities

• Manage diaries, schedules, and meeting arrangements.
• Organise travel, accommodation, and itineraries.
• Screen calls, emails, and correspondence, responding where appropriate.
• Assist with HR administration.
• Prepare documents, presentations, and meeting materials.
• Take minutes and follow up on actions from meetings.
• Assist with onboarding and new starter paperwork.
• Maintain confidential records and sensitive information.
• Coordinate internal and external communications.
• Support with projects, events, and general administrative tasks.

Skills & Experience

• Previous experience in a PA, EA, or administrative support role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to prioritise workloads.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
• Ability to handle confidential information with discretion.

Personal Attributes

• Professional and personable.
• Proactive and highly organised.
• Able to work independently and under pressure.
• Flexible, reliable, and solution focused.

Next Steps

Apply online or contact Reed Southampton for more information