Apprentice Timesheet and Compliance Administrator - Recruitment Operations

We are looking to recruit a Timesheet Administrator to join our rapidly growing team. As an Apprentice Timesheet & Compliance Administrator within the recruitment team, you will assist the payroll manager in the effective and efficient processing of timesheets within our IT system.

What you'll do

This is an administration-focused role within a recruitment business, dealing with timesheets, compliance, documentation, deadlines and accurate data. This is not a Sage accounting or accounting role.

Ideal Candidate:

We're looking for someone confident, driven, and ready to grow. You'll have 2-3 years' experience, strong admin and customer service skills, and solid proficiency in Outlook, Word, and Excel. Ideally, you've had some higher education or life experience (e.g. a recent graduate), and you're now seeking a career-focused role with long-term progression.

You're proactive, personable, and bring great energy to the team. We value ambition, independence, and a strong work ethic, especially if you're feeling stagnant in your current role.

Retail supervisors or department managers are welcome to apply, especially if you've demonstrated leadership, resilience, and the ability to thrive in fast-paced environments.

We're after someone who's grounded, motivated, and ready to hit the ground running.

You will:

• Submit contractors' timesheets in line with relevant deadlines
• Ensure contractors' timesheets are approved by authorised approvers
• Ensure accuracy of timesheets
• Chase contractors' if timesheets are not submitted in line with relevant deadlines
• Notify contractors of unapproved timesheets in line with relevant deadlines
• Clear payroll with Line Manager on completion, notifying of any issues
• Verify contractor's eligibility to work in the UK, using the relevant government resources and guidelines
• Verify contractors references in line with client requirements
• Carry out compliance checks, ensuring all documentation is signed and returned by contractor
• Ensure contractors data is filed accurately, and that files are kept as up to date
• Organising contractor's files and regularly chasing missing documents
• Maintain regular communication with Line Manager with regards to status of contractor's compliance
• Assist with general telephone enquiries
• Assist with timesheet and payroll enquiries as required
• Resolving any timesheet and payroll issues raised
• Provide ad-hoc support as required by the relevant team to ensure targets are met

Training

• Full training will be given leading to a recognised Level 3 Business Administrator Apprenticeship Standard qualification
• Full on-the-job training will be delivered
• Off-the-job training will be supported by our Training Provider - Davidson Training UK Ltd
• All training is carried out within the workplace during working hours

After the apprenticeship

Possible full-time position and growth within the business.

Skills

• Communication skills
• Attention to detail
• Organisation skills
• Number skills
• Analytical skills
• Logical
• Team working
• Creative
• Initiative
• Self-motivated
• Desire to succeed
• Ability to work under pressure
• Professional in appearance
• Professional in conduct
• Articulate
• Good attitude to work
• Desire to work in recruitment
• Good all round IT Skills
• Good level of Maths
• Good level of English

Qualifications

• Essential: GCSE, English (grade 4-9 or A*-C)
• Essential: GCSE, Maths (grade 4-9 or A*-C)

Things to consider

We're specifically looking for individuals who can demonstrate:

• Leadership
• Strong customer engagement
• Proven ability to take responsibility in fast-paced environments

Additional Preferences:

• Comfortable working long hours and in fast-paced settings
• A history of resilience, maturity, and ambition
• Brings a positive presence to the team – not afraid to speak up, ask questions, and take part

Benefits

Everyone who joins us will benefit from the same opportunities, trust and support.

Paid holiday; 28 days annual leave. Pension. Staff recognition schemes. Employee Assistant Programme. Regular social gatherings and events. Annual Christmas event with awards and prizes.

Comprehensive training and career progression. A modern working environment. A friendly and supportive team. And much more!

About the employer

Tempting Recruitment is a professional, independent, forward thinking recruitment agency, with a wealth of experience recruiting within the Public, Private, Social Housing, Health and Social Care and Not for Profit Sectors.

Our clients range from Local Authorities, Housing Associations, NHS, Central Government, Charities and major Private Organisations across the whole of the UK.

Apprenticeship details

• Course: Business administrator (level 3), Business and administration
• Apprenticeship level: Advanced (level 3)
• Training provider: DAVIDSON TRAINING UK LIMITED
• Expected duration: 1 Year 1 Month
• Hours: 40 hours a week. Working week: Monday - Friday, 08:30 - 17:30.
• Start date: 16 November 2026
• Positions available: 1
• Wage: £18,000 a year